Explanation
BACKGROUND: This ordinance is for the creation of a Universal Term Contract for the option to purchase Parker Motors and Chelsea PTO Parts on an as needed basis by the Department of Finance and Management Division of Fleet Management. These Parker Motors and Chelsea PTO Parts are necessary to maintain and repair various City vehicles. The term of the proposed option contract would be through October 31, 2017 with the option to renew for one (1) additional year subject to mutual agreement. The Purchasing Office opened formal bids on October 9, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005615. Two hundred seventeen (217) Bids were solicited: (MBR-4; F1-3) Four (4) Bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder.
H Y O Inc. dba Pengwyn. CC#311201883 (expires 8/20/2015)
Total Estimated Annual Expenditure: $45,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because the current contract has expired and these items are necessary for the maintenance and repair of City vehicles to keep them operating with the minimum of down time.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Department of Finance and Management Division of Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into a contract for the option to purchase Parker Motors and Chelsea PTO Parts from H Y O Inc dba Pengwyn, to authorize the expenditure of one (1) dollar to establish the contract from the General Fu...
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