Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement with Resource International, Inc. for the Watershed Roadway Improvements Project, Division of Water Contract No. 1175.
The original agreement, legislated under Ordinance No. 1978-2011, provided professional consulting/engineering services for evaluations and assessments of the existing access roadways and selected parking areas surrounding the City water supply reservoirs, which include the Hoover, Griggs, and O'Shaughnessy dams and the Alum Creek Pump Station, in order to produce a final Master Plan Report for the City. The Master Plan Report recommended repair and maintenance activities and sequencing (i.e. Part 1, Part 2, Part 3) for these areas. Resource International, Inc. conducted further surveys and investigations for preparing detailed plans, specifications and contract documents for high priority projects identified in the Master Plan.
The design task included preparation of detailed drawings, specifications, and contract documents for roadway improvements at Griggs Reservoir (Part 1) and Hoover Reservoir (Part 2).
Modification No. 1 provided funding for Engineering Services During Construction for the Part 1 and Part 2 project areas. The extent of Part 1 and Part 2 construction was limited to pavements identified in the Master Plan Report as high priority areas based on pavement deterioration.
This contract modification (No. 2) for Watershed Roadway Improvements - Part 3 Griggs shall provide for Design Services (e.g., preparation of detailed drawings, specifications, and contract documents), and Engineering Services During Construction for the remaining areas at Griggs Reservoir.
1.1 Amount of additional funds to be expended: $221,155.99
Original Contract Amount: $ 345,588.51 (EL012435)
Modification No. 1: $ 252,980.12 (EL015553)
Modification No. 2 (current): $ 221,155.99
Modification No. 3 (future): $ 250,000.00
Total (Orig. + Mods 1-3) $1,069,724.62
1.2. Reasons additional goods/services could not be foreseen:
This is a planned modification as indicated in the original authorizing legislation, Ordinance No. 1978-2011 as well as Modification No. 1, Ordinance No. 0275-2014.
1.3. Reason other procurement processes are not used:
The consultant team is familiar with the details of the project. The process of selecting and contracting with a new team would delay the project causing further pavement deterioration and potentially requiring more roadway replacement.
1.4. How cost of modification was determined:
The consultant prepared a detailed estimate of cost for the scope of work. City Project Management staff reviewed and approved these cost estimates. The future modification design services and construction administration services were estimated by City Project Management Staff based on the remaining scope of work necessary to complete the next part of the Watershed Roadway Improvements and the contract costs to date.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project evaluated and performed a condition assessment of the paved access roadways surrounding the City's water supply reservoirs and facilities and identified some pavement in serious need of replacement. The roadways are used by the Public for recreational activities, and they provide access for City staff to perform water sampling operations, security monitoring and safety operations related to the City's water supply reservoirs. This project will provide safe and convenient public access to our reservoir parks.
The Division of Water has been cooperating with the Ohio Department of Transportation, Department of Recreation and Parks, and Division of Sewerage and Drainage, to coordinate construction and recreational activities. Semi-annual notices are sent to reservoir stakeholders as the projects progress.
The design consultant has evaluated incorporating elements in the project, where possible, to help meet the goals of the Mayor's Get Green Columbus 2010 initiative. Moreover, the roadway replacement will help maintain essential greenways of Central Ohio.
3. FUTURE MODIFICATION: A future contract modification (No. 3) will be sought for Design Services and Engineering Services During construction for additional work identified in the Master Plan.
4. CONTRACT COMPLIANCE INFO: 31-0669793, expires 5/20/16, FBE
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Resource International, Inc.
5. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary, as well as an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the professional engineering services agreement with Resource International, Inc. for the Watershed Roadway Improvements Project in an amount up to $221,155.99 for the Division of Water; to authorize a transfer and expenditure up to $221,155.99 within the Water Build America Bonds Fund; and to amend the 2014 Capital Improvements Budget. ($221,155.99)
Body
WHEREAS, Contract No. EL012435 was authorized by Ordinance No. 1978-2011, passed December 12, 2011, was executed on February 3, 2012, and approved by the City Attorney on February 13, 2012 for the Watershed Roadway Improvements Project; and
WHEREAS, Modification No. 1, identified as contract number, EL015553, was authorized by Ordinance No. 0275-2014, passed March 10, 2014, was executed April 23, 2014, and signed by the City Attorney on April 29, 2014; and
WHEREAS, Modification No. 2 is needed to provide for Design Services (e.g., preparation of detailed drawings, specifications, and contract documents), and Engineering Services During Construction for the remaining areas at Griggs Reservoir; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Build America Bonds Fund for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with Resource International, Inc. for the Watershed Roadway Improvements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services agreement with Resource International, Inc. for the Watershed Roadway Improvements Project, in an amount up to $221,155.99.
SECTION 2. That this contract modification is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the City Auditor is hereby authorized to transfer $221,155.99 within the Department of Public Utilities, Division of Water, Water Build America Bonds Fund, Fund No. 609, Dept/Div. No. 60-09, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690236-100000 (carryover) | Water Main Rehab. | 609236 | -$58,044.05
609 | 690477-100004 (carryover) | Rome Hilliard/E. Broad Tank Pntg. | 694774 | -$58,640.00
609 | 690531-100000 (carryover) | Nationwide Bl. Trans. Main | 609531 | -$104,471.94
609 | 690384-100000 (carryover) | Watershed Misc. Imp's | 609384 | +$221,155.99
SECTION 4. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690236-100000 (carryover) | Water Main Rehab. | $0 | $58,045 | +$58,045
(establish authority to match cash)
609 | 690236-100000 (carryover) | Water Main Rehab. | $58,045 | $0 | -$58,045
609 | 690477-100004 (carryover) | Rome Hilliard/E. Broad Tank Pntg. | $0 | $58,640 | +$58,640
(establish authority to match cash)
609 | 690477-100004 (carryover) | Rome Hilliard/E. Broad Tank Pntg. | $58,640 | $0 | -$58,640
609 | 690531-100000 (carryover) | Nationwide Bl. Trans. Main | $130,402 | $251,354 | +$120,952
(establish authority to match cash + future transfer/rounding)
609 | 690531-100000 (carryover) | Nationwide Bl. Trans. Main | $251,354 | $146,882 | -$104,472
609 | 690384-100000 (carryover) | Watershed Misc. Imp's | $0 | $221,157 | +$221,157
SECTION 5. That an expenditure up to $221,155.99 is hereby authorized for the Watershed Roadway Improvements Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690384-100000 (carryover), Object Level Three 6686, OCA Code 609384.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.