Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Almared, Inc. for the purchase of a Compressed Natural Gas (CNG) Engine Conversion and K.E. Rose Co. Ltd., for the purchase of a Nine Foot Dump Body and Accessories. The CNG conversion and Nine Foot Dump Body and Accessories will be used by the Division of Water to up-fit a Ford F550XL 4X2 standard cab unit. The unit will be used by the Division of Water, Distribution Maintenance Section. This vehicle is used primarily by water maintenance crews assigned to maintain the water distribution system. This unit will transport employees, tools, materials, and equipment needed to complete repairs to water mainlines and valves. Examples of use of the vehicle would include the hauling of excavated material and equipment such as jackhammers and hydraulics to job sites.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005567). Sixty-Two (62) vendors (60 MAJ, 2 MBR) were solicited and three (3) bids (3 MAJ) were received and opened on September 25, 2014. Byers Ford LLC bid was the only bidder on Item #1, (Cab & Chassis)however the company failed to submit all required information specifically warranty information. Byers Ford LLC was given an opportunity to clarify their bid and submit the missing information, but did not respond. Therefore, Byers Ford LLC bid has been deemed non-responsive. This item will be purchased from the Light Duty Truck Citywide UTC. The Division of Water recommends the following awards be made to the lowest responsive and responsible and best bidders.
Item #2 (CNG Conversion) to Almared, Inc. for an award amount of $22,500.00.
Item #3 (Truck Body) to KE Rose Co. Ltd. for an award amount of $18,725.00.
The total awarded amount for both items are $41,225.00
This purchase was approved by Fleet Management as a replacement vehicle for Crew Truck, BT-2181...
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