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File #: 2553-2014    Version: 1
Type: Ordinance Status: Passed
File created: 10/29/2014 In control: Public Utilities Committee
On agenda: 12/8/2014 Final action: 12/10/2014
Title: To authorize the Director of Public Utilities to enter into a planned modification with Resource International, Inc. for Oracle WAM Database and System Administration Services for the Department of Public Utilities, to authorize the expenditure of $10,675.00 from the Electricity Operating Fund, $67,900.00 from the Water Operating Fund, $76,125.00 from the Sewer System Operating Fund and $20,300.00 from the Stormwater Operating Fund ($175,000.00).
Attachments: 1. Ord 2553-2014 Info Sheet, 2. Ord 2553-20014 Scope Statement, 3. Ord 2553-2014 Subcontractor ID Form
Explanation

The Department of Public Utilities entered into a contract with Resource International, Inc. to provide Oracle WAM Database and System Administration Services for the Department of Public Utilities. The project scope entails administration of the Department of Public Utilities' "Work and Asset Management (WAM)" system with a full enterprise license. The WAM system is the department's database used for tracking work orders, assets and inventory.

The goal is to leverage the Department's mission critical data and systems in order to empower them to provide service to their customers that are more proactive, transparent, and data-driven. The consultant will provide database administration and system administration duties, and facilitate performance tracking and reporting. This contract is the result of a Request for Proposal received on January 28, 2011. The original contract covers a five-year period with each phase subject to review and approval by the City Council, the Mayor, and the Auditor's certification of funds.

This is the third modification of the contract and will add funding in 2014 and fund Phase 4 as defined in the original proposal. All terms and conditions of the original agreement remain in full force and effect.

SUPPLIER: Resource International, Inc. 31-0669793, expires May 20, 2016
Resource International, Inc. holds FBE status.

1. Amount of additional funds: The amount of additional funds needed for Phase 3 is $175,000.00. The original contract ("Phase 1") was established for $300,000.00. The first modification of contract ("Phase 2") was established for $154,460.00. The second modification ("Phase 3") added $250,000.00 to the contract. This third modification ("Phase 4") will ADD $175,000.00 for a total contract cost of $879,460.00. The need for increased funding is to cover anticipated contract billings from December 1, 2014 through November 30, 2015.

2. Reason additional needs were not foreseen: The need fo...

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