Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology to modify a contract with Unisys Corporation to provide training services in support of the city’s Libra 460 system. The Unisys Libra system directly supports mission critical applications, including city payroll and Police LEADS. The payroll application is utilized by all city agencies, ensuring that all city employees are paid and accurate records are maintained for the IRS, Federal Government and the State of Ohio. The Police LEADS application is used by the Division of Police, providing information used by police officers in carrying out their daily activities.
The original contract was authorized by ordinance 1660-2013, passed July 15, 2013, through purchase order EL014669. This modification will provide for training to DoT staff responsible for administering the Libra 460 applications and databases. The training will be provided within one year of a certified purchase order, at a cost of $25,040.00.
1. Amount of additional funds to be expended: $25,040.00
Original contract amount: $694,425.50
Amount of original contract and 1 modification: $719,465.50
2. Reason additional goods/services could not be foreseen:
Unforeseen staff retirements require training services for new system administrators.
3. Reason other procurement processes are not used:
Unisys is the only provider of training services for its proprietary Libra 460 system.
4. How cost of modification was determined:
Cost was negotiated with Unisys.
FISCAL IMPACT:
In 2013, the Department of Technology expended $694,425.50 (via Ord. No. 1660-2013) for the purchase of the city's Unisys Libra 460 System. The 2014 cost for the training services in support of the city’s Libra 460 system is $25,040.00, bringing the aggregate contract total amount to $719,465.50. The funds for this expenditure are available in the Department of Technology, Information Services Division, internal servi...
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