City of Columbus - File #: 2731-2014

• File #: 2731-2014
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/12/2014
• In control: Technology Committee
• On agenda: 12/8/2014
• Final action: 12/10/2014
• Title: To appropriate $1,126,917.72 within the Special Income Tax Fund; to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a contract/purchase order for the first year of a three year term agreement for Microsoft enterprise software licensing from Dell Marketing L.P., from a State Term Schedule; to authorize the expenditure of $1,126,917.72 or so much thereof as may be necessary from the Special Income Tax Fund for the Department of Technology; and to declare an emergency. ($1,126,917.72)

Date	Ver.	Action By	Action	Result
12/10/2014	1	CITY CLERK	Attest
12/9/2014	1	MAYOR	Signed
12/8/2014	1	COUNCIL PRESIDENT	Signed
12/8/2014	1	Columbus City Council	Approved	Pass

Explanation

Background:
This ordinance authorizes the Director of Finance and Management, for the Department of Technology to establish a purchase order with Dell Marketing L.P., utilizing the State of Ohio Multiple Award Contract (MAC) 0A1108-17AGG with an expiration date of 6/30/2015, authorized for the city's use by Ordinance No. 582-87, for Microsoft enterprise software licensing. Microsoft Office is the city’s technology standard for desktop computing software, currently utilized by 6,000 city employees to conduct their daily business. The city also utilizes Microsoft software to support a number of enterprise applications, including city intranet sites utilizing SharePoint. This ordinance will enable the city to cost-effectively obtain the latest versions of Microsoft software utilizing a single agreement for the entire city.

The term of the proposed agreement is for three years: January 1, 2015 to December 31, 2017. This ordinance will authorize funds to pay for the first year, at a cost of $1,126,917.72. Payment for subsequent annual terms, estimated at $1,126,917.72 per year, is contingent on available funding and approval of proper city authorities. The proposed enterprise agreement enables the city to cancel the agreement, without penalty, in the event that funds are not appropriated to pay for future annual terms.

EMERGENCY DESIGNATION:
Emergency action is requested to expedite authorization of this contract and establish a purchase order by 12/22/2014, in order to initiate services on 01/01/2015 from the supplier at the price offered.

Fiscal Impact:
The cost associated with this legislation is $1,126,917.72 for the first year (January 1, 2015 to December 31, 2015) of a three year Microsoft enterprise software licensing. The next two subsequent annual terms (January 1, 2016 to December 31, 2016 and January 1, 2017 to December 31, 2017), estimated at $1,126,917.72 per year, is contingent on available funding and approval of proper city a...