Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a contract with Liberty Process Equipment, Inc. for the purchase of one (1) Progressive Cavity Pump for the Division of Sewerage and Drainage. Progressive cavity pumps are used at the Jackson Pike Wastewater Treatment Plant to pump sludge into the digester. An existing pump is being rebuilt and the pump being purchased from this bid will be put in service while the existing pump is being rehabilitated.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005632). Thirty Six vendors (35 MAJ, 1 MBR) were solicited and two (2) bids (2 MAJ) were received and opened on October 30, 2014. The award is recommended to Liberty Process Equipment, Inc. as the lowest responsive and responsible and best bidder for item #1 for a total amount of $20,665.00.
SUPPLIER: Liberty Process Equipment, Inc., CC# 36-4365095, expiration date: 6/24/2016
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $20,665.00 is needed and budgeted for this purchase.
2012 expenditures for the Division of Sewerage and Drainage is $0.00
2013 expenditures for the Division of Sewerage and Drainage is $81,635.13
Title
To authorize the Director of Finance and Management to establish a contract with Liberty Process Equipment, Inc. for the purchase of one (1) Progressive Cavity Pump for the Division of Sewerage and Drainage, and to authorize the expenditure of $20,665.00 from the Sewerage System Operating Fund. ($20,665.00)
Body
WHEREAS, the Purchasing Office opened formal bids on October 30, 2014 for the purchase of one (1) Progressive Cavity Pump for the Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest responsive and responsible and best bidder Liberty Process Equipment, Inc.; and
WHEREAS, progressive cavity pumps are used at the Jackson Pike Wastewater Treatment Plant to pump sludge into the digester. This pump will be put in service while the existing pump is beinging rebuilt; and
WHEREAS, it has become necessary in the usual daily operation for a contract to be issued by the Purchasing Office in accordance with the terms, conditions, and specifications of Solicitation Number: SA005632 on file in the Purchasing Office, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Liberty Process Equipment, Inc., 2525 S. Clearbrook Drive, Arlington Heights, IL 60005 for the purchase of one (1) Progressive Cavity Pump for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $20,665.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage Operating Fund, Fund No. 650, Department 60-05, OCA 604819, Object Level One: 06, Object Level Three: 6651.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.