Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into a maintenance and support contract agreement with Digital Prototype Systems Inc. dba DPS Telecom, for the DPS system that monitors the Fiber Network and the On-air Cable TV Access Channels 3, 21, and 25. This system is the first responder to any outages that occur in the City of Columbus. The coverage term period is from February 27, 2015 through February 26, 2018.
Digital Prototype Systems Inc. dba DPS Telecom is the sole source supplier for software licenses, maintenance and support for the DPS system. This is a proprietary system that has been in place for over 17 years, the hardware and software are supported solely by this manufacturer. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Section 329.07.
EMERGENCY DESIGNATION:
Emergency action is requested to expedite authorization of this contract and initiate services from the supplier at the price offered and to also continue with services that are necessary to support daily operations.
FISCAL IMPACT:
The cost for the maintenance and support contract agreement with Digital Prototype Systems Inc. dba DPS Telecom is $14,832.00. The funds for this expenditure are budgeted and available in the Department of Technology, Information Services Division, internal service fund.
CONTRACT COMPLIANCE:
Vendor: Digital Prototype Systems Inc. dba DPS Telecom CC#/FID#: 77 - 0269867 Expiration Date: 12/04/2014
Title
To authorize the Director of the Department of Technology to enter into a maintenance and support contract agreement with Digital Prototype Systems Inc., dba DPS Telecom, in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $14,832.00 from the Department of Technology, Information Services Division, internal service fund; and to declare an emergency. ($14,832.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology (DoT) to enter into a maintenance and support contract agreement with Digital Prototype Systems Inc. dba DPS Telecom, for the DPS system that monitors the Fiber Network and the On-air Cable TV Access Channels 3, 21, and 25. The coverage term period is from February 27, 2015 through February 26, 2018; and
WHEREAS, this system is the first responder to any outages that occur in the City of Columbus; and
WHEREAS, this contract is in accordance with the sole source provisions of Chapter 329 of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director to enter into a contract with Digital Prototype Systems Inc., dba DPS Telecom, for the DPS system to ensure uninterrupted services, for the preservation of the public health, property, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized and directed to enter into a maintenance and support contract with Digital Prototype Systems Inc., dba DPS Telecom, for the DPS system that monitors the Fiber Network and the On-air Cable TV Access Channels 3, 21, and 25. The term is from February 27, 2015 through February 26, 2018.
SECTION 2: That the expenditure of $14,832.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Sub-fund: 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3372 |Amount: $14,832.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this agreement is being established in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.