Explanation
BACKGROUND: This ordinance authorizes the purchase of one (1) Air Support Vehicle for use in emergency services at emergency scenes, specifically for the purpose of bringing air to fire scenes for firefighters to refill their Self Contained Breathing Apparatus (SCBA) on major fires. The Division of Fire utilizes this vehicle on all multiple alarm fires, all water incidents for SCUBA, and all Hazardous Materials incidents or anywhere breathing air will be needed at greater amounts. The vehicle also carries radio batteries and may also provide light and power. Daily duties include maintenance and service to breathing air cascade systems at all fire stations and division facilities.
Bid Information: Competitive bidding requirements of the City of Columbus Code Chapter 329 are being waived for this purchase. Bids were solicited by the Purchasing Office, via Solicitation SA005602, and were opened on October 16, 2014. One (1) bid was received on this solicitation from Summit Fire Apparatus and the Division of Fire recommends acceptance of this bid. However, a mathematical error and exceptions to bid specifications within the vendor's bid proposal made the bid non-responsive, thus necessitating a bid waiver.
Contract Compliance: Summit Fire Apparatus (#61-0891312) - Active C.C. (10/16/16)
Emergency Designation: The Division of Fire requests emergency legislation so that the purchase of this air support vehicle can commence immediately.
FISCAL IMPACT: This ordinance authorizes an expenditure of $456,849.00 from the Fire Division's Safety Voted Bond Fund. An amendment and transfer of funds within the Safety Bond Fund is necessary for this expenditure.
Title
To amend the Department of Public Safety's 2014 Capital Improvement Budget and transfer funds between projects within the Safety Bond funds; to authorize and direct the Finance and Management Director to issue a purchase order to Summit Fire Apparatus for an air support vehicle for use in emergency services for the Fire Division; to waive the competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $456,849.00 from the Fire Division's Safety Voted Bond Fund; and to declare an emergency. ($456,849.00)
Body
WHEREAS, there is a need for the Fire Division to purchase one (1) Air Support Vehicle for use in emergency services; and
WHEREAS, bids were solicited via Purchasing bid Solicitation SA005602 (opened 10/16/14) and one (1) bid was received on this solicitation from Summit Fire Apparatus, and
WHEREAS, a waiver of competitive bidding is requested for this purchase due to a mathematical error and vendor exceptions to the bid specifications; and
WHEREAS, an amendment of the 2014 CIB and the transfer of funds within Safety's Bond Funds will be necessary for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize and direct the Director of Finance and Management to enter into a contract with Summit Fire Apparatus for the purchase of one (1) Air Support Vehicle for use in emergency services for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget is amended in Fund 701 as follows:
Project Project Current Revised Difference
Name Number Authority Authority
Fire Self Contained Breathing 340116-100001 $2,500,000 $2,048,330 ($451,670)
Apparatus (Voted Debt)
Fire Apparatus Replacement 340101-100000 $49,844 $501,514 $451,670
(Voted Debt)
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within Public Safety's G.O. Bond Fund 701 as follows:
FROM:
Project No. 340116-100001/Project Name: Fire Self Contained Breathing Apparatus/OCA Code: 711601/Amount $451,669.70
TO:
Project No. 340101-100000/Project Name: Fire Apparatus Replacement/OCA Code: 711010/Obj Lvl 3: 6652/Amount $451,669.70
SECTION 3. That the Finance and Management Director is hereby authorized to enter into contract with Summit Fire Apparatus for the purchase of one Air Support Vehicle.
SECTION 4. That Council finds it is in the best interest of the City of Columbus to waive the competitive provisions of the Columbus City Codes, Chapter 329, to permit the aforementioned purchase.
SECTION 5. That the expenditure of $456,849.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Voted Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount:
701 / 340101-100000 / Fire Apparatus Replacement / Obj Lvl 01-06 - Obj Lvl 3 6652 / OCA 711010 / $456,849.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That, the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project, that a project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.