Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Century Equipment Inc., for the purchase of two (2) Gas Powered Utility Vehicles for the Division of Sewerage and Drainage. The utility vehicles will be used to transport staff and materials at the Southerly Wastewater Treatment Plant, situated on a 250-acre site and is the largest of the Division's two wastewater treatment plants. In support of the Mayor's Get Green Columbus initiative, the vehicles are powered by a fuel efficient 4-cycle, 14-hp rated overhead cam engine with electronic fuel injection. This purchase will be replacing utility vehicles BT#13691 and BT20779. This purchase was approved by Fleet Management.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005593). Twenty-two (22) vendors (22 MAJ) were solicited and two (2) bids (2 MAJ) were received and opened on October 2, 2014. After a review of the bid, the Division of Sewerage and Drainage recommends the award be made to Century Equipment Inc., the lowest responsive and responsible and best bidder for all items for a total amount of $30,870.94. The bid tabulation is attached for your review.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Century Equipment Inc., Contract Compliance Number: 34-4478146 Expires 9/19/16. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $30,870.94 is budgeted for this purchase. There were no similar purchases in 2012 or 2013.
Title
To authorize the Director of Finance and Management to enter into a contract with Century Equipment Inc., for the purchase of two (2) Gas Powered Utility Vehicles for the Division of Sewerage and Drainage and to authorize the expenditure of $30,870.94 from the Sewer Operating Fund. ($30,870.94)
Body
WHEREAS, two (2) Gas Powered Utility Vehicles are required by the Division of Sewerage and Drainage. The utility vehicles will be used to transport staff and materials at the Southerly Wastewater Treatment Plant, situated on a 250-acre site. In support of the Mayor's Get Green Columbus initiative, the vehicles are powered by a fuel efficient 4-cycle, 14-hp rated overhead cam engine with electronic fuel injection. This purchase will be replacing BT#13691 and BT#20779; and
WHEREAS, the Purchasing Office opened formal bids on October 2, 2014 for the purchase of two (2) Gas Powered Utility Vehicles for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest responsive and responsible and best bidder, Century Equipment Inc.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005593 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Century Equipment Inc., 4199 Leap Rd., Hilliard, OH 43026 for the purchase of two (2) Gas Powered Utility Vehicles for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $30,870.94, or so much thereof as may be needed, is hereby authorized from Dept/Div 60-05 Sewer Operating Fund 650, OCA 605063, Object Level l: 06, Object Level 3: 6651, to pay the cost thereof.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.