Explanation
1. BACKGROUND
The Division of Infrastructure Management is responsible for bicycle path projects throughout the City of Columbus. The division determined there was a need to purchase bicycle racks and amenities and install them throughout the city.
The Purchasing Office opened formal bids on September 11th, 2014 for the purchase of bicycle racks and amenities for the Division of Infrastructure Management and received three complete bids.
Everlast Climbing Industries Inc. Conceptual Site Furnishings, Inc. Renaissance Contract Lighting
ITEM NO |
EST QTY |
ITEM |
UNIT PRICE |
TOTAL BID |
|
UNIT PRICE |
TOTAL BID |
|
UNIT PRICE |
TOTAL BID |
1 |
50 |
Surface-Mounted Inverted U Bicycle Racks |
$92.50 |
$4,625.00 |
|
$ 189.00 |
$ 9,450.00 |
|
$4,950.00 |
$4,950.00 |
2 |
25 |
Surface-Mounted Hitch Bicycle Racks |
$107.00 |
$2,675.00 |
|
$ 175.00 |
$ 4,375.00 |
|
$4,975.00 |
$4,975.00 |
3 |
4 |
3-Inverted U Assembly Bicycle Racks |
$388.50 |
$1,554.00 |
|
$ 765.00 |
$ 3,060.00 |
|
$1,556.00 |
$1,556.00 |
4 |
3 |
4-Inverted U Assembly Bicycle Racks |
$535.00 |
$1,605.00 |
|
$ 986.00 |
$ 2,958.00 |
|
$1,437.00 |
$1,437.00 |
5 |
5 |
Bicycle Repair Stations |
$961.50 |
$4,807.50 |
|
no bid |
no bid |
|
no bid |
no bid |
6 |
15 |
Bicycle Air Pump Units |
$358.00 |
$5,370.00 |
|
no bid |
no bid |
|
no bid |
no bid |
7 |
10 |
Recycled Rubber Parking Blocks |
$192.00 |
$1,920.00 |
|
no bid |
no bid |
|
no bid |
no bid |
|
|
Total Bid: |
|
$22,556.50 |
|
|
$ 19,843.00 |
|
|
$12,918.00 |
After review of the bids, the Department of Public Service recommended award to the lowest, responsive, responsible and best bidder, Everlast Climbing Industries, Inc. dba Dero (26-3030023). Award will be for items #1 through #7.
The total contract amount will be $39,801.50. After review, the division determined there was a need to purchase additional quantities of select items. Section 3.1.2.8 of the bid document SA005660 stated "Theses quantities are estimates only". The vendor, Dero, has agreed to hold the price for the additional quantities.
2. FISCAL IMPACT
Funds for this expenditure are available within the Street and Highway Improvements Fund, Fund 766. A transfer of cash and budget authority is necessary to align funding with this project expenditure.
3. CONTRACT COMPLIANCE
Everlast Climbing Industries, Inc. dba Dero
CC# 26-3030023
Expires 8/27/2016
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to appropriate $39,802.00 from the unappropriated balance of the Street and Highway Improvements Fund, Fund 766; to authorize the City Auditor to transfer cash and appropriation within the Street and Highway Improvements Fund; To authorize the Director of Finance and Management to establish a purchase order for the purchase of bicycle racks and amenities from Dero; to authorize the expenditure of $39,801.50 from the Street and Highways Improvement Fund. ($39,801.50)
Body
WHEREAS, the Division of Infrastructure Management is responsible for bicycle path projects throughout the city, and
WHEREAS, the Division of Infrastructure Management determined there was a need to purchase bicycle racks and amenities to be installed throughout the city, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvements Budget authorized by ordinance 0683-2014 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
766 / 766999-100000 / Unallocated Balance Fd. 766 (Street & Highway Imp Carryover) / $2,349,801.00 / ($39,802.00) / $2,309,999.00
766 / 540002-100010 / Bike Hitches & Racks (Street & Highway Imp Carryover) / $0.00 / $39,802.00 / $39,802.00
SECTION 2. That the City Auditor be and is hereby authorized to appropriate the sum of $39,802.00 from the unappropriated balance of the Street and Highway Improvements Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2014, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance Fd. 766 / 06-6600 / 766999 / $39,802.00
SECTION 3. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Street and Highway Improvements Fund, Fund 766, be authorized as follow:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance Fd. 766 / 06-6600 / 766999 / $39,802.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 540002-100010 / Bike Hitches & Racks / 06-6600 / 766210 / $39,802.00
SECTION 4. That the Director of Finance and Management is hereby authorized to establish a purchase order with:
Everlast Climbing Industries, Inc. dba Dero (26-3030023)
504 Malcolm Ave. SE Suite 100
Minneapolis, MN 55414
Amount: $39,801.50
SECTION 5. That the sum of $39,801.50 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways Improvement Fund, number 766 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount.
766 / 540002-100010 / Bike Hitches & Racks / 06-6651 / 766210 / $39,801.50
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.