Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with JD Equipment, Inc. for the purchase of a Diesel Tractor and Rotary Cutter. The Diesel Tractor and Rotary Cutter will be used by the Division of Water to maintain the John R. Doutt Upground Reservoir located in Richwood, Ohio; mowing areas beside roadways, ditches, areas near the water, and areas where the ground is too soft to support other types of mowers. The upground reservoir covers over 850 acres and holds more than nine billion gallons of water. This type of mower is capable of mowing 60 inches in one pass at a reach of 15 feet.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005607). Forty-Five (45) vendors (45 MAJ) were solicited and one (1) bid (1 MAJ) was received and opened on October 16, 2014.
The Division of Water recommends an award be made to JD Equipment, Inc. as the lowest responsive and responsible and best bidder for all items in the amount of $64,980.96.
This purchase was approved by Fleet Management. This unit is replacing BT-08327 (1981 mower with over 16,500 hours). In support of the Mayor's Get Green Columbus initiative, this unit has an EPA certified IT4 lower emissions engine. The vendor listed below is not certified with MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: JD Equipment, Inc., 31-1058528 expires 12/11/15
FISCAL IMPACT: $64,980.96 is budgeted for this purchase.
$53,349.18 was expended for a similar purchase in 2013.
$0.00 was expended for a similar purchase in 2012.
Title
To authorize the Director of Finance and Management to enter into a contract with JD Equipment, Inc. for the purchase of a Diesel Tractor and Rotary Cutter for the Division of Water and to authorize the expenditure of $64,980.96 from the Water Operating Fund. ($64,980.96)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management to enter into a contract with JD Equipment, Inc. for the purchase of a Diesel Tractor and Rotary Cutter. The Diesel Tractor and Rotary Cutter will be used by the Division of Water to maintain the John R. Doutt Upground Reservoir located in Richwood, Ohio; mowing areas beside roadways, ditches, areas near the water, and areas where the ground is too soft to support other types of mowers; and
WHEREAS, the Division of Water recommends an award to be made to the lowest responsive and responsible and best bidder, JD Equipment, Inc.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005607 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with JD Equipment, Inc., 5740 Zarley Street, New Albany, OH 43054 for the purchase of a Diesel Tractor and Rotary Cutter for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $64,980.96 or so much thereof as may be needed, is hereby authorized from Dept/Div 60-09, Water Operating Fund 600, OCA 603001, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.