Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to Finley Fire Equipment Co. Inc. for one (1) custom Pierce 104' Aerial Tiller Ladder Truck for the Division of Fire from the existing State of Ohio Term Contract (STS618X) with Pierce Manufacturing Inc; Finley Fire Equipment Co. Inc. is the authorized dealer for Pierce Manufacturing Inc. The Fire Division has a need to replace an Aerial Tiller Ladder that is beyond its useful life and has high maintenance costs. Utilizing the State Term Contract will permit the timely ordering of one (1) custom Pierce 104' Aerial Tiller Ladder at a comparable price to previous purchases in past years. Included with the Aerial Tiller Ladder purchase will be all pertinent equipment utilized on the respective vehicles (i.e.: ladders, hose, generators, communications equipment, etc.). This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
Bid Information: A State of Ohio Term Contract exists for this purchase (Index #STS618X; Contract #800180; expires 6/30/2016).
Contract Compliance: Finley Fire Equipment Co. Inc. / #310816583
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds and immediate purchase of this equipment so firefighting services can continue without interruption.
FISCAL IMPACT: This ordinance authorizes an expenditure of $1,121,047.00 from the Fire Division's Safety Bond Platform Replacement Fund for the purchase of one (1) custom Pierce 104' Aerial Tiller Ladder Truck from an existing State of Ohio Term Contract established with Pierce Manufacturing Inc.; Finley Fire Equipment Co. Inc. is the authorized dealer. Funds exist within the Safety Bond Fund; an amendment to the CIB and transfer of funds is necessary for this purchase.
Title
To authorize and direct the Finance and Management Director to issue a purchase order to Finley Fire Equipment Co. Inc. for the Division of Fire for one (1) custom Pierce 104' Aerial Tiller Ladder Truck from an existing State of Ohio Term Contract established with Pierce Manufacturing Inc., to authorize the expenditure of $1,121,047.00 from the Fire Division's Safety Bond Platform Replacement Fund; and to declare an emergency. ($1,121,047.00)
Body
WHEREAS, there is a need to purchase one (1) custom Pierce 104' Aerial Tiller Ladder Truck for the Division of Fire; and
WHEREAS, a State of Ohio Term Contract established by the State of Ohio Department of Administrative Services Purchasing Office with Pierce Manufacturing Inc./Finley Fire Equipment Co. Inc. (dealer), exists for this purchase; and
WHEREAS, an amendment of the 2014 CIB and the transfer of funds within Safety's Bond Funds will be necessary for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to purchase one (1) custom Pierce 104' Aerial Tiller Ladder Truck for use by firefighters for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget is amended in Fund 701 as follows:
Project Project Current Revised Difference
Name Number Authority Authority
Police & Fire 911 Comm Ctr. 320017-100002 $296,500 $167,197 ($129,303)
(Voted Debt)
Fire Apparatus Replacement. 340101-100003 $1,000,000 $1,129,303 $129,303
Platform (Voted Debt)
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within Public Safety's G.O. Bond Fund 701 as follows:
FROM:
Project No. 320017-100002/Project Name: Police and Fire 911 Comm. Ctr./OCA Code: 701702/Obj Lvl 3: 6652/Amount $129,302.43
TO:
Project No. 340101-100003/Project Name: Fire Apparatus Replacement-Platform/OCA Code: 713403/Obj Lvl 3: 6652/Amount $129,302.43
SECTION 3. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Finley Fire Equipment Co. Inc. for the purchase of one (1) custom Pierce 104' Aerial Tiller Ladder Truck for the Division of Fire in accordance with the existing State of Ohio Term Contract established by the State of Ohio Department of Administrative Services Purchasing with Pierce Manufacturing Inc./Finley Fire Equipment Co. Inc. (dealer), the purchase from which is authorized by Ordinance 582-87.
SECTION 4. That the expenditure of $1,121,047.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Voted Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount:
701 / 340101-100003 / Fire Apparatus Replacement - Platforms / Obj Lvl 01-06 - Obj Lvl 3 6652 / OCA 713403 / $1,121,047.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That, the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that a project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.