Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management to enter into a contract with Murphy Tractor & Equipment Co., Inc. for the purchase of one (1) backhoe loader and with Holden Industries, Inc. for the purchase of two (2) trailers for the Division of Water. The backhoe loader and trailers will be used primarily by the Division of Water, Water Distribution Maintenance Section assigned to maintain the water distribution system. The backhoe loader will excavate material needed to complete repairs to mainlines and valves. The trailers will be used to transport the backhoes to job sites. The new equipment will be replacing Backhoe Loader BT-20660 and Trailers BT-21607 and BT-21608. This backhoe loader is being purchased in accordance with the City's Green Fleet initiative, by incorporating "Clean Burn" technology and has been approved by the City of Columbus, Fleet Management Division.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005563). Forty-Eight (48) vendors (45 MAJ/1 MBR/2 M1A) were solicited and four (4) bids (4 MAJ) were received and opened on September 25, 2014.
Rudd Equipment Co. was the apparent low bid of $83,775.00 on the backhoe loader, however they have been found non-responsive to the specifications including lesser horse power, smaller bucket and different control mechanism.
The second lowest bidder for the backhoe was Murphy Tractor & Equipment Co. which met all required specifications. The Division of Water recommends the award go to Murphy Tractor & Equipment Co. as the lowest responsive and responsible and best bidder. The award amount for this equipment is $102,814.00.
Holden Industries, Inc. was the low bid for the two (2) trailers. The Division of Water recommends the award go to Holden Industries, Inc. as the lowest responsive and responsible and best bidder in the amount of $33,762.00.
The total award to both...
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