City of Columbus - File #: 2570-2014

• File #: 2570-2014
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/30/2014
• In control: Public Service & Transportation Committee
• On agenda: 12/15/2014
• Final action: 12/18/2014
• Title: To amend the 2014 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Refuse Bonds Fund; To authorize the Finance & Management Director to enter into one (1) contract for the purchase of 18 Automated Side Loader Refuse Trucks with Compressed Natural Gas (CNG) from Columbus Peterbilt and to establish funding for Division of Refuse Collection personnel to inspect the vehicles during the manufacturing; to authorize the expenditure of $5,236,986.00 within the Refuse Bonds Fund. ($5,236,986.00)

Date	Ver.	Action By	Action	Result
12/18/2014	1	CITY CLERK	Attest
12/16/2014	1	MAYOR	Signed
12/15/2014	1	COUNCIL PRESIDENT	Signed
12/15/2014	1	Columbus City Council	Approved	Pass
12/8/2014	1	Columbus City Council	Read for the First Time

Explanation
1. BACKGROUND
The Division of Refuse Collection utilizes Automated Side Loader Refuse Trucks in city-wide residential trash pick-up. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005545). The Purchase Office opened formal bids on September 11th, 2014 for the purchase of eighteen (18) compressed natural gas (CNG) powered automated side loader (ASL) refuse trucks and received four bids in return.

The low bid was from McNeilus Truck & Manufacturing. However, McNeilus failed to submit the addendum pages with their bid, making their bid non-responsive. McNeilus also took exception to bid specifications 3.3.1.29.2 (Lift Arm Mechanism) and 3.3.1.29.6 (Location of CNG tanks within the body).

The Department of Public Service recommends award of the contract to the lowest, responsive, responsible and best bidder, ESEC Corporation dba Columbus Peterbilt (34-1285858). Award will be made to Columbus Peterbilt for their bid with Heil Durapack 7000 bodies.

Items will be awarded as follows:

Item # Description Qty. Unit Cost Total Cost |10
9|22-27 CY CNG ASL Trucks 14 $290,327.00 $4,064,578.00 |109|27 CY CNG ASL Trucks|99|$292,727.00 $1,170,908.00 |109|Hydraulic/Pneumatic Hopper Cover|99|$0.00 $0.00 |109|Training|9
9|$0.00 $0.00 |109|Inspection Trip|9
9|$1,500.00 $1,500.00

Award will be for fourteen (14) of item #1, four (4) of item #2, one (1) of #4 and one (1) of item #5. It has been determined hydraulic/pneumatic hopper covers, item #3, will not be awarded. As part of the contract cost, the city will send representatives to the manufacturing facility for inspections. The amount of this expense is $1,500.00.

The total amount of this contract will be $5,236,986.00

2. CONTRACT COMPLIANCE
The contract compliance numb...