Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Almared, Inc. for the purchase of a Compressed Natural Gas (CNG) Engine Conversion. The CNG conversion will be used by the Division of Sewerage and Drainage to up-fit a Ford F450XL regular cab unit and will be used primarily by sewer maintenance crews assigned to maintain the sewer system. This unit hauls employees, tools, materials, and equipment needed to complete repairs to sewers. Examples of use would include the hauling of excavated material and equipment such as jackhammers and hydraulics to job sites.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005551). Seventy-Five (75) vendors (73 MAJ, 2 MBR) were solicited and one (1) bid (1 MAJ) was received and opened on September 11, 2014. The subject bid contained three (3) line items. No bids were received for the Ford F450XL, Item #1. One (1) bid was received for the Compressed Natural Gas (CNG) Engine Conversion, Item #2. No bids were received for the Dump Body and Snow Removal Equipment, Item #3.
The Division of Sewerage and Drainage recommends an award be made to Almared, Inc. as the lowest responsive and responsible and best bidder for Item #2 in the amount of $22,050.00. Item #1 will be purchased from the existing Light Duty Truck Universal Term Contract (UTC). Item #3 will be formally rebid at a later date.
This purchase was approved by Fleet Management. In support of the Mayor's Get Green Columbus initiative, this CNG Engine Conversion will emit fewer emissions than the older unit it will replace. The vendor listed below is not certified with MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Almared, Inc., 77-0284624 expires 12/11/15
FISCAL IMPACT: $22,050.00 is budgeted for this purchase.
$0.00 was expended for a similar purchase in 2013.
$0.00 was expended for a similar purchase in 2012.
Title
To authorize the Director of Finance and Management to enter into a contract with Almared, Inc. for the purchase of a Compressed Natural Gas (CNG) Engine Conversion for the Division of Sewerage and Drainage and to authorize the expenditure of $22,050.00 from the Sewerage Operating Fund. ($22,050.00)
Body
WHEREAS, the purchase of a Compressed Natural Gas (CNG) Engine Conversion. The CNG conversion will be used by the Division of Sewerage and Drainage to up-fit a Ford F450XL regular cab unit; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest responsive and responsible and best bidder, Almared, Inc.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005551 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Almared, Inc., 128342 Glenview Drive, Elkhart, IN 46514 for the purchase of CNG Conversion for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $22,050.00 or so much thereof as may be needed, is hereby authorized from Dept/Div 60-05, Sewerage Operating Fund 650, OCA 605089, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.