Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of one (1) 75' Aerial Bucket Truck. This unit will be used by the Division of Power to maintain the city's electric distribution systems and other related infrastructure. This unit will replace BT-14585 which is beyond its useful life. This purchase was approved by Fleet Management. In support of the Mayor's Get Green Columbus initiative, this vehicle incorporates a clean-burn engine that operates with reduced air emissions.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005561). Fifty-three (53) vendors (50 MAJ/3 MBR) were solicited and one (1) bid (1 MAJ) was received and opened on September 25, 2014 for the purchase of one 75' Aerial Bucket Truck. Utility Truck Equipment, Inc. was the lowest responsive and responsible and best bidder for all items. The Division of Power recommends an award for items #1 , 2, and #4 in the amount of $376,750.00. Item #3 will not be award and the quantity of item #4 will be increased from one (1) to two (2).
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of the vehicle will be slowed.
SUPPLIER: Utility Truck Equipment, Inc., Contract Compliance Number: 31-0989420, expires 09/23/16. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $376,750.00 is budgeted for this purchase.
2013 expenditures $246,605.00
2012 expenditures $656,543.00.
Title
To authorize the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of one (1) 75' Aerial Bucket Truck for the Division of Power and to authorize the expenditure of $376,750.00 from the Electricity Operating Fund; and to declare and emergency. ($376,750.00)
Body
WHEREAS, one 75' Aerial Bucket Truck is required by the Division of Power to maintain the city's electric distribution systems and other related infrastructure; and
WHEREAS, the Purchasing Office opened formal bids on September 25, 2014 for the purchase of one (1) 75' Aerial Bucket Truck for the Division of Power; and
WHEREAS, the Division of Power recommends an award to be made to the lowest responsive and responsible and best bidder, Utility Truck Equipment, Inc.; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to enter into a contract in accordance with the terms, conditions and specifications of Solicitation Number: SA005561 on file in the Purchasing Office, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Utility Truck Equipment, Inc., 23893 U.S. South, PO Box 130, Circleville, Ohio 43113 for the purchase of one (1) 75' Aerial Bucket Truck for the Division of Power, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $376,750.00 much thereof as may be needed is hereby authorized from Electricity Operating Fund 550, Department 60-07, OCA Code 606723, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.