Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Ace Truck Body, Inc. for the purchase of three (3) Truck Service Bodies and Accessories. The three (3) Truck Service Bodies and Accessories will be mounted on Division of Water supplied Cabs and Chassis purchased from the Light Duty Truck universal term contract earlier in the FY2013 fiscal year. The vehicles will be used as Supervisor II service trucks by the Distribution Maintenance Section.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005597). Thirty-Seven (37) vendors (36 MAJ, 1 M1A) were solicited and three (3) bids (3 MAJ) were received and opened on October 9, 2014. The Division of Water recommends an award be made to Ace Truck Body, Inc. as the lowest responsive and responsible and best bidder for all items in the amount of $48,966.00.
In support of the Mayor's Get Green Columbus initiative, these units will incorporate lower emissions "Clean Burn" technology. This purchase of the Truck Service Bodies and Accessories does not require Fleet Management approval. These units are replacing BT-21870, BT-21911 and BT-21910. The vendor listed below is not certified with MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Ace Truck Body, Inc., 31-0936828, expires 9/22/16
FISCAL IMPACT: $48,966.00 is budgeted for this purchase.
$55,655.00 was expended for a similar purchase in 2013.
$0.00 was expended for a similar purchase in 2012.
Title
To authorize the Director of Finance and Management to enter into a contract with Ace Truck Body, Inc. for the purchase of three (3) Truck Service Bodies and Accessories for the Division of Water and to authorize the expenditure of $48,966.00 from the Water Operating Fund. ($48,966.00)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management to enter into a contract with Ace Truck Body, Inc. for the purchase of three (3) Truck Service Bodies and Accessories. The three (3) Truck Service Bodies and Accessories will be used by the Division of Water, Distribution Maintenance Section as Supervisor II service trucks; and
WHEREAS, the Division of Water recommends an award to be made to the lowest responsive and responsible and best bidder, Ace Truck Body, Inc.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions, and specifications of Solicitation Number: SA005597 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Ace Truck Body, Inc., 1600 Thrailkill Road, Grove City, OH 43123 for the purchase of three (3) Truck Service Bodies and Accessories for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $48,966.00 or so much thereof as may be needed, is hereby authorized from Dept/Div 60-09, Water Operating Fund 600, OCA 602730, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.