Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders and contracts for the purchase of a light duty truck, fork lift, and floor scrubber for the Fleet Management Division. The purchase order for acquisition of the light duty truck will be issued from a Universal Term Contract (UTC) previously established by the City of Columbus Purchasing Office. The competitive bidding process in accordance with Columbus City Code Chapter 329 was used for the forklift and floor scrubber.
This ordinance authorizes the Finance and Management Director to establish purchase orders with Byers Ford (Contract FL005473- Light Duty Trucks) for the acquisition of a light duty truck for use by the Fleet Management Division.
Byers Ford Contract (FL005473) Compliance Number is 31-4139860, expires 12/17/2015 $47,000.00
This ordinance also authorizes the Finance and Management Director to award bids and establish purchase orders with the following vendors who were deemed the lowest, most responsive, and responsible bidders, per their respective solicitations:
Toyota Material Handling Ohio (SA005645) CC# 46-1333053 $29,897.00
MH Equipment (SA005612) CC# 37-1401792 $47,117.00
Contract Sweepers (SO047725) CC# 31-0780604 $10,327.00
These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: A total of $134,341 is budgeted and available within the Fleet Management Capital Fund.
Emergency action is requested so that these vehicles can be acquired and placed into service for immediate use by the Fleet Management Division.
Title
To authorize the Finance and Management Director to establish purchase orders from a previously established Universal Term Contract and to award bids and enter into contract with MH Equipment and Contract Sweepers & Equipment for the purchase of a light duty truck, fork lift, and floor scrubber for the Fleet Management Division; to authorize the expenditure of $134,341.00 from the Fleet Management Capital Fund; and to declare an emergency. ($134,341.00)
Body
WHEREAS, the Fleet Management Division has a need to acquire equipment and vehicles to be used in Fleet Management Operations; and
WHEREAS, an existing Universal Term Contract (FL005473) will be used to acquire a light duty truck; and
WHEREAS, solicitations SA005645, SA005612 and SO047725 were posted on vendor services; and
WHEREAS, Toyota Material Handling Ohio, MH Equipment and Contract Sweepers & Equipment were deemed, per line, the lowest responsible and responsive bidder and is recommended to be awarded these contracts; and
WHEREAS, funding for these vehicles is available within the Fleet Management Capital Fund; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance & Management, in that it is immediately necessary to authorize the Director to establish purchase orders and contracts for the purchase of new equipment and vehicles for use by the Fleet Management Division, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended as follows:
FUND 513
Project Name| Project No.|Current Authority|Revised Authority|Difference
Fuel Tank Management |550005 - 100000|$181,730|$147,389|($34,341) [Fleet Management Carryover]
Fleet Equipment Replacement|550003-100000|$100,000|$134,341|$34,341[Fleet Management Carryover]
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriation within the Fleet Management Capital Fund as follows:
FROM:
Dept/Div: 45-05| Fund: 513|Project Number 550005-100000|Project Name - Fuel Tank Management (Fleet Management Carryover)|OCA Code: 513050|OL3: 6652|Amount $34,341.00
TO:
Dept/Div: 45-05| Fund: 513|Project Number 550003-100000|Project Name - Fleet Equipment Replacement (Fleet Management Carryover)|OCA Code: 551302|OL3: 6652|Amount $34,341.00
SECTION 3. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order with Byers Ford in accordance with the terms and conditions of contract number FL005473- Light Duty Trucks, for the purchase of a light duty truck for use by the Fleet Management Division.
SECTION 4. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to award bids and enter into contracts with Toyota Material Handling Ohio, MH Equipment and Contract Sweepers for the acquisition of vehicles and equipment pursuant to solicitations SA005645, SA005612 and SO047725.
SECTION 5. That the expenditure of $134,341.00 or so much thereof as may be necessary in regard to the actions authorized in SECTIONS 3 and 4 above, be and is hereby authorized and approved as follows:
Dept/Div: 45-05
Fund: 513
Project/Detail: 550003-100000
Project Name: Fleet Equipment Replacement
OCA Code: 551302
Object Level 1: 06
Object Level 3: 6652
Amount: $134,341
SECTION 6. That the monies in the foregoing SECTION 5 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after the passage if the Mayor neither approve nor vetoes the same.