Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Ace Truck Body, Inc., for the purchase of Truck Utility Bodies for the Division of Sewerage and Drainage. The four (4) utility bodies will be mounted on new 2014 Ford F350 extended cab and chassis which the City of Columbus will provide. The completed vehicles will be used by the Division of Sewerage and Drainage sewer maintenance crews in their daily duties, such as constructing, maintaining, and repairing municipal storm and sanitary sewer lines.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005572). Thirty-eight (38) vendors (37 MAJ/1 MIA) were solicited and three (3) bids (3 MAJ) were received and opened on September 18, 2014. After a review of the bids, the Division of Sewerage and Drainage recommends the award be made to Ace Truck Body, Inc., the lowest responsive and responsible and best bidder for item #1 for a total amount of $50,748.00. Ace Truck Body, Inc. submitted an alternate model number that meets the requirement of the specification.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Ace Truck Body, Inc., Contract Compliance Number: 31-0936828 Expires 9/22/16. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $50,748.00 is budgeted for this purchase. There were no similar purchases in 2012 or 2013.
Title
To authorize the Director of Finance and Management to enter into a contract with Ace Truck Body, Inc., for the purchase of Truck Utility Bodies for the Division of Sewerage and Drainage and to authorize the expenditure of $50,748.00 from the Sewer Operating Fund. ($50,748.00)
Body
WHEREAS, Truck Utility Bodies are required by the Division of Sewerage and Drainage. Four (4) utility bodies will be mounted on new 2014 Ford F350 extended cab and chassis which the City of Columbus will provide. The completed vehicles will be used by the Division of Sewerage and Drainage sewer maintenance crews in their daily duties, such as constructing, maintaining, and repairing municipal storm and sanitary sewer lines; and
WHEREAS, the Purchasing Office opened formal bids on September 18, 2014 for the purchase of Truck Utility Bodies for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest responsive and responsible and best bidder, Ace Truck Body, Inc.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005572 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Ace Truck Body, Inc., 1600 Thrailkill Road, Grove City, Ohio 43123 for the purchase of Truck Utility Bodies for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $50,748.00, or so much thereof as may be needed, is hereby authorized from Dept/Div 60-05 Sewer Operating Fund 650, OCA 605089, Object Level l: 06, Object Level 3: 6652, to pay the cost thereof.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.