Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Kokosing Construction Co., Inc. in the amount of $65,633,950.00, for the Parsons Avenue Water Plant (PAWP) Treatment Upgrades Project, Division of Water Contract Number 1095.
This contract is necessary to address aging infrastructure and to provide treatment and reliability upgrades for the Parsons Avenue Water Plant (PAWP). Work consists of construction of new Primary Softening Basin equipment and associated influent piping and meters; Secondary Softening Basin equipment rehabilitation; construction of Recarbonation Building, including new recarbonation equipment, electrical room and dewatering pumps; construction of Recarbonation Basin; carbon dioxide storage tanks; filter media replacement; construction of 11 MG clearwell; new lime and soda ash chemical transport system; construction of Electrical Building; main substation; MCC replacement; automatic transfers switch at Route 23 replacement; utility pole replacement; underground electrical service; electrical systems as required for the improvements; heating, ventilation, and air conditioning; plumbing; instrumentation and controls; associated site work; and all other such work as may be necessary to complete the Contract in accordance with the plans and specifications.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The Parsons Avenue Water Plant (PAWP) is an essential and integral component in the Columbus area water supply and treatment infrastructure. Adequate safe supply of water is essential to economic growth and development.
Public informational meetings are not anticipated for this project, all proposed work should be within the boundaries of the water treatment facility. Regulatory agencies will be notified of the proposed work as appropriate.
The consultant team has identified a commitment to the Mayor's Green Initiative in their business practices. Upgrades to the electrical systems at the plant will be evaluated for increased efficiency and reduced energy consumption.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened two bids on November 5, 2014 from: Kokosing Construction Co. - $65,633,950.00 and Walsh Butt Joint Venture II - $66,137,650.00.
The lowest, best, most responsive, responsible bid was from Kokosing Construction Co., Inc. in the amount of $65,633,950.00. Their Contract Compliance Number is 31-1023518 (expires 2/25/16, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Kokosing Construction Co., Inc.
4. FISCAL IMPACT: Funding for this Ordinance will come from the Water Bond Anticipation Note Agreement Fund and the Water Works Enlargement Voted Bonds Fund.
Funding from the Water Bond Anticipation Note Agreement Fund is authorized by Ordinance 1128-2014, passed May 19, 2014, with PNC Bank, National Association. PNC Bank, National Association will wire funds into the Water Bond Anticipation Note Agreement Fund, Fund No. 611, upon a draw request by the City Auditor.
A transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2014 Capital Improvements Budget will also be necessary.
Title
To authorize the Director of Public Utilities to award and execute a construction contract with Kokosing Construction Co., Inc. for the Parsons Avenue Water Plant Treatment Upgrades Project; for the Division of Water; to authorize an expenditure up to $60,935,000.00 within the Water Bond Anticipation Note Agreement Fund; to authorize a transfer and expenditure up to $4,698,950.00 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2014 Capital Improvements Budget. ($65,633,950.00)
Body
WHEREAS, two bids for the Parsons Avenue Water Plant (PAWP) Treatment Upgrades Project were received and publicly opened in the offices of the Director of Public Utilities on November 5, 2014; and
WHEREAS, Kokosing Construction Co., Inc. was deemed the lowest, best, most responsive, and responsible bidder, in the amount of $65,633,950.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Parsons Avenue Water Plant (PAWP) Treatment Upgrades Project with Kokosing Construction Co., Inc.; and
WHEREAS, funding for the Water Bond Anticipation Note Agreement Fund is authorized by Ordinance 1128-2014, passed May 19, 2014, with PNC Bank, National Association; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Kokosing Construction Co., Inc., for the Parsons Avenue Water Plant (PAWP) Treatment Upgrades Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Parsons Avenue Water Plant (PAWP) Treatment Upgrades Project with Kokosing Construction Co., Inc., 6235 Westerville Road, Suite 200, Westerville, Ohio 43081, in the amount of $65,633,950.00, in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That from the unappropriated monies in the Water Bond Anticipation Note Agreement Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2014 through the terms identified in the agreement with PNC Bank, National Association the sum of $60,935,000.00 shall be appropriated, effective upon receipt of the anticipated note proceeds with PNC Bank, National Association, to the Department of Public Utilities, Department/Division 60-09, as follows:
Fund Type: Bond Anticipation Notes | Fund Name: Water Bond Anticipation Note Agreement | Fund No: 611 | Project No: 690488-100000 | OCA Code: 611488 | OL3: 6623 | Amount: $60,935,000.00
SECTION 4. That the City Auditor is hereby authorized to transfer $4,698,950.00 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level Three 6623, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690428-100001 (New Funding) | DRWP Trmt. Cap-DD | 664281 | -$4,698,950.00
606 | 690488-100000 (New Funding) | PAWP Trmt. Upgrades | 606488 | +$4,698,950.00
SECTION 5. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690428-100001 (2008 New Funding) | DRWP Trmt. Cap-DD | $6,562,690 | $6,562,692 | +$2
(establish authority for future amendment/rounding)
606 | 690428-100001 (2008 New Funding) | DRWP Trmt. Cap-DD | $6,562,692 | $1,863,742 | -$4,698,950
606 | 690488-100000 (2008 New Funding) | PAWP Trmt. Upgrades | $301,000 | $4,999,950 | +$4,698,950
SECTION 6. That an expenditure up to $65,633,950.00 is hereby authorized for the Parsons Avenue Water Plant (PAWP) Treatment Upgrades Project, Division 60-09, Project No. 690488-100000, Object Level Three 6623, as directed below:
Fund No. | Fund Name | OCA | Amount
611 | Water Bond Anticipation Note Agreement Fund | 611488 | $60, 935,000.00
606 | Water Works Enlargement Voted Bonds Fund | 606488 | $4,698,950.00
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.