Explanation
BACKGROUND: This ordinance provides the option for Fleet Management to purchase specific and unique vehicle and truck parts and services for City vehicle repairs not available from any other vendors. The term of the proposed option contract would be from the date of execution by the City up to and including October 31, 2016 with the right to extend for one (1) additional one year period subject to mutual agreement by both parties. CJM Solutions LLC dba C&J Maintenance, is the only local and distributor for Rotary Lift Company and Lincoln Industrial parts and services and the only authorized facility to perform manufacturer or warranty repairs.
CJM SOLUTIONS LLC DBA C&J MAINTENANCE CC#261100583 (Expires 2/12/2016)
Total Estimated Annual Expenditure: $80,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
EMERGENCY ACTION is requested to ensure an uninterrupted supply of parts, supplies, and services to maintain the City's fleet.
FISCAL IMPACT:Funding to establish this option contract is from the General Fund. Fleet Management will be required to obtain approval to expend from its own appropriations for its estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contract for the option to purchase Lincoln Industrial and Rotary Lift Company parts and services with CJM Solutions LLC dba C&J Maintenance in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of one (1) dollar to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Fleet Management Division has a need to procure automotive equipment parts, supplies, and services from local authorized parts vendors and repair facilities in order to repair City vehicles on short notice, espcially emergency service and refuse collection vehicles; and
WHEREAS, at times providers of various automotive equipment parts, supplies, and services do not submit bids because they are the sole authorized parts vendor or repair facility within the geographic area Columbus, Franklin County; and
WHEREAS, an emergency exists in the usual daily operation in the Department of Finance and Management, Fleet Management Division, in that it is immediately necessary to enter into contract for the option to purchase vehicle parts and services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following sole source contract for an option to purchase parts and services for a term of approximately two (2) years, expiring October 31, 2016, with the option to renew for one (1) additional year as follows:
CJM Solutions LLC dba C&J Maintenance: Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the General Fund: Organization Level 1: 45-01; Fund 10; OCA 450047 Object Level 3: 2270 to pay the cost thereof.
SECTION 3. That this purchase is in accordance with the provisions of the Columbus City Code, Section 329.07(e), "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.