Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional engineering services contract with Crawford, Murphy & Tilly, Inc. for the Arterial Street Rehabilitation - Hague Avenue - Broad Street to Sullivant Avenue project.
The intent of this project is to provide the City of Columbus with preliminary and final engineering for improvements to Hague Avenue between Sullivant Avenue and Broad Street, located in the Hilltop Community Planning Area (CPA 15).
This modification will expand the scope of work to include performing safety studies at the intersections of Hague Avenue and Broad Street and Hague Avenue and Sullivant Avenue and designing water line improvements on the east side of Hague Avenue.
Original contract amount $300,000.00 (Ordinance 0565-2013, EL014227)
Modification number 1 $50,0000.00
Total amount of the contract, including this modification $350,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Crawford, Murphy, & Tilly, Inc.
2. FISCAL IMPACT
Funding in the amount of $50,000.00 is available for this project and this legislation appropriates the funds as followed: $28,006.17 from the Streets and Highways Bonds Fund within the Department of Public Service, and $21,993.83 from the Water Build America Bonds Fund with the Department of Public Utilities. An amendment to the 2014 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
3. CONTRACT COMPLIANCE
The contract compliance number for Crawford, Murphy & Tilly, Inc. is 37-0844662.
4. EMERGENCY DESIGNATION
The Department of Public Service is requesting emergency designation so as to provide necessary engineering and design funding to prevent unnecessary delays in the department's Capital Improvement Program.
Title
To amend the 2014 Capital Improvements Budget; to authorize and direct the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bonds Fund and the Water Build America Bonds Fund; to authorize the Director of Public Service to modify a professional engineering service contract with Crawford, Murphy & Tilly, Inc. for the Arterial Street Rehabilitation - Hague Avenue - Broad Street to Sullivant Avenue contract; to authorize the expenditure of up to $28,006.17 from the Streets and Highways Bonds Fund and up to $21,993.83 from the Water Build America Bonds Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, Ordinance 0565-2013 authorized the Director of Public Service to enter into a contract with Crawford, Murphy & Tilly, Inc. for the Arterial Street Rehabilitation - Hague Avenue - Broad Street to Sullivant Avenue project in the amount of $300,000.00; and
WHEREAS, additional engineering and design services are needed for the aforementioned project; and
WHEREAS, it is necessary to execute a contract modification to Contract No. EL014227 to authorize additional funds and expanded scope for the professional services required for the engineering and design of this project; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget and a transfer of cash and authority within the Streets and Highway Bonds Fund and the Water Build America Bonds Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately in order to prevent unnecessary delays in the Department's capital improvement program, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this Public Service project:
Fund / Project / Project Name / Current / Change / Amended
704 / 530103-100018 / Arterial Street Rehabilitation - Lockbourne Road/Frebis Road - SR 104 (Voted 2013) / $1,063,000.00 / ($28,007.00) / $1,034,993.00
704 / 530103-100043 / Arterial Street Rehabilitation - Hague Avenue - Broad Street to Sullivant Avenue (Voted 2013) / $0 / $28,007.00 / $28,007.00
SECTION 2. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this Public Utilities project:
Fund / Project / Project Name / Current / Change / Amended
609/ 690236-100039 (Carryover) / Little Ave. Area WL Imp's / $0.00 / $49,745.00 / $49,745.00
(establish authority for current cash + future amendment/rounding)
609 / 690236-100039 (Carryover) / Little Ave. Area WL Imp's / $49,745.00 / ($21,994.00) / $27,751.00
609 /| 690236-100088 (Carryover) / Hague Ave. Area WL Imp's / $0.00 / $21,994.00 / $21,994.00
SECTION 3. That the City Auditor is hereby authorized to transfer cash and appropriation between projects within the Streets and Highways G.O. Bonds Fund, Fund 704, as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100018 / Arterial Street Rehabilitation - Lockbourne Road/Frebis Road - SR 104 / 06-6600 / 740318 / $28,006.17
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100043 / Arterial Street Rehabilitation - Hague Avenue - Broad Street to Sullivant Avenue / 06-6600 / 740343 / $28,006.17
SECTION 4. That the City Auditor is hereby authorized to transfer cash and appropriation between projects within the Water Build America Bonds Fund, Fund No. 609, as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
609 / 690236-100039 (carryover) / Little Ave. Area WL Imp's / 06-6629 / 693639 / $21,993.83
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
609 / 690236-100088 (carryover) /| Hague Ave. Area Water Line Imp's / 06-6629 / 692388 / $21,993.83
SECTION 5. That the Director of Public Service be and hereby is authorized to modify a professional services contract with Crawford, Murphy & Tilly, Inc., 8101 N. High Street, Suite 150, Columbus, Ohio, 43235, for engineering services associated with the Arterial Street Rehabilitation - Hague Avenue - Broad Street to Sullivant Avenue contract.
SECTION 6. That for the purpose of paying the cost of this contract the sum of up to $50,000.00 or so much thereof as may be needed, is hereby authorized to be expended as follows:
Department of Public Service:
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100043 / Arterial Street Rehabilitation - Hague Avenue - Broad Street to Sullivant Avenue / 06-6682 / 740343 / $28,006.17
Department of Public Utilities:
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
609 / 690236-100088 (carryover) / Hague Ave. Area Water Line Imp's / 06-6629 / 692388 / $21,993.83
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.