Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a contract with ADR & Associates, Ltd., in the amount of up to $47,247.53 for the Pedestrian Safety Improvements - Sidewalk Design III project.
This project includes preliminary and final engineering for improvements to install sidewalk and curb ramps at two locations in the Northeast Area (Community Planning Area 12) of Columbus: McCutcheon Road from Sunbury Road to Oak Spring Street and Reed Road from Henderson Road to Bethel Road.
This modification will provide for final plans, which reflect changes in field conditions and design standards.
Original contract amount $348,717.46 (Ordinance 1789-2013, EL014631)
Modification number 1 $47,247.53
Total contract amount, including this modification $395,964.99
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against ADR & Associates.
2. CONTRACT COMPLIANCE
The contract compliance number for ADR & Associates is 31-1499809 and expires 12/19/14.
3. FISCAL IMPACT
Funding in the amount of $47,247.53 is available for this project in the Streets and Highways Bonds Fund within the Department of Public Service. Amendment to the 2014 Capital Improvement Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
The department is requesting emergency designation so as to provide necessary engineering and design funding and to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2014 Capital Improvement Budget; to authorize and direct the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bonds Fund; to authorize the Director of Public Service to modify a contract with ADR & Associates, Ltd., for engineering, design, technical, and surveying services in connection with the Pedestrian Safety Improvements - Sidewalk Design III project; to authorize the expenditure of up to $47,247.53 from the Streets and Highways Bonds Fund; and to declare an emergency. ($47,247.53)
Body
WHEREAS, Ordinance 1789-2013 authorized the Director of Public Service to enter into contract with ADR & Associates, Ltd., in the amount of up to $348,717.46 for the Pedestrian Safety Improvements - Sidewalk Design III project; and
WHEREAS, additional engineering and surveying services are needed relative to that effort for the purpose of finalizing plans for improvements to McCutcheon and Reed roads; and
WHEREAS, it is necessary to execute a contract modification to Contract No. EL014631 to authorize additional funds and expanded scope for the professional services required for the aforementioned project; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, prosperity, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 590105-100000 / Pedestrian Safety Improvements (Voted 2013) / $1,527,459.00 / ($47,248.00) / $1,480,211.00
704 / 590105-100100 / Pedestrian Safety Improvements - McCutcheon Road - Sunbury to Oak Spring (Voted 2013) / $0.00 / $25,789.00 / $25,789.00
704 / 590105-100101 / Pedestrian Safety Improvements - Reed Road - Henderson to Bethel (Voted 2013) / $0.00 / $21,459.00 / $21,459.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriation between projects within the Streets and Highways G.O. Bonds Fund, Fund 704, as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 /590105-100000 / Pedestrian Safety Improvements / 06-6600 / 593089 / $47,247.53
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100100 / Pedestrian Safety Improvements - McCutcheon Road - Sunbury to Oak Spring / 06-6600 / 715100 / $25,788.51
704 / 590105-100101 / Pedestrian Safety Improvements - Reed Road - Henderson to Bethel / 06-6600 / 715101 / $21,459.02
SECTION 3. That the Director of Public Service be and is hereby authorized to modify contract with ADR & Associates, Ltd., for the Pedestrian Safety Improvements - Sidewalk Design III contract for engineering and design surveying services in an amount of up to $47,247.53.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $47,247.53 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bond Fund as follows:
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100100 / Pedestrian Safety Improvements - McCutcheon Road - Sunbury to Oak Spring / 06-6682 / 715100 / $25,788.51
704 / 590105-100101 / Pedestrian Safety Improvements - Reed Road - Henderson to Bethel / 06-6682 / 715101 / $21,459.02
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.