Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the Guaranteed Maximum Reimbursement Agreement with Clinton Township, for the Ferris Road Area Water Line Improvements Project, for the Division of Water.
The project included construction of a water line in the Ferris Road Area while incorporating pavement milling and resurfacing into the City's plans by the Clinton Township Board of Trustees.
Improvements will be made at City cost and then reimbursed by the Clinton Township Board of Trustees. The original Guaranteed Maximum Reimbursement Agreement, in the amount of $16,697.94, was authorized under Ordinance No. 0016-2014, passed February 10, 2014, executed by the Director of Public Utilities on March 19, 2014, and approved by the City Attorney on March 24, 2014.
A modification to the Guaranteed Maximum Reimbursement Agreement is needed as the City has agreed to incorporate additional pavement milling and resurfacing of Melrose Ave, between Walford Ave and Cleveland Ave, beyond the scope of the approved plans, at the request of the Clinton Township Board of Trustees. Clinton Township has agreed to provide an additional $10,000.00 towards these additional improvements, under their Resolution No. 14-10-016, passed October 1, 2014.
2. FISCAL IMPACT: The Clinton Township Board of Trustees will provide reimbursement to the Department Public Utilities, Division of Water for 100% of the Township's share of the costs associated with the construction of the improvements described herein, up to a maximum amount of $26,697.94. Once the reimbursement is received the funds will be deposited into the Water Permanent Improvement Fund (Fund 608).
Title
To authorize the Director of Public Utilities to modify and increase the Guaranteed Maximum Reimbursement Agreement with the Clinton Township Board of Trustees, for additional pavement milling and resurfacing associated with the Division of Water's Ferris Road Area Water Line Improvements Project; and to authorize a deposit up to $26,697.94 within the Water Permanent Improvement Fund.
Body
WHEREAS, a Guaranteed Maximum Reimbursement Agreement with the Clinton Township Board of Trustees was authorized by Ordinance No. 0016-2014, passed February 10, 2014, was executed on March 19, 2014, and approved by the City Attorney on March 24, 2014, for the Division of Water's Ferris Road Area Water Line Improvements Project; and
WHEREAS, Modification No. 1 is needed to pay for additional pavement milling and resurfacing costs;
WHEREAS, the Clinton Township Board of Trustees will pay a reimbursement amount for all pavement milling and resurfacing costs relating to the project, up to a maximum amount of $26,697.94; and
WHEREAS, it is necessary to authorize the deposit of the proceeds from the Clinton Township Board of Trustees when said funds are presented to the Department of Public Utilities; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to modify and increase the Guaranteed Maximum Reimbursement Agreement with the Clinton Township Board of Trustees for additional pavement milling and resurfacing costs associated with the Division of Water's Ferris Road Area Water Line Improvements Project; thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is authorized to modify and increase the Guaranteed Maximum Reimbursement Agreement with the Clinton Township Board of Trustees, pursuant to Section 186 of the Columbus City Charter, for additional pavement milling and resurfacing costs associated with the Division of Water's Ferris Road Area Water Line Improvements Project.
SECTION 2. That the City Auditor is hereby authorized to deposit the reimbursement amount from the Clinton Township Board of Trustees into the Water Permanent Improvement Fund, Fund 608.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.