Explanation
This ordinance authorizes the Director of Public Utilities to enter into a contract with Allen Refractories Company to provide Refractory and Thermal Systems Maintenance Services for the Department of Public Utilities, FEM Project No. 1301.4.
This project consists of the inspection, maintenance and necessary repair of refractory and thermal systems including various multiple hearth incinerators and associated equipment, located at various City of Columbus, Department of Public Utilities Facilities. Currently, these facilities consist of various Division of Sewerage and Drainage sites, including the Southerly Wastewater Treatment Plant (SWWTP) and the Jackson Pike Wastewater Treatment Plant (JPWWTP). When requested, a comprehensive inspection report will be completed by the Contractor and delivered to the Project Manager annually.
The annual inspection and maintenance of the multiple hearth incineration equipment will prevent a major impact to the budget that would occur if the equipment is operated to failure. Removal and replacement of the failed equipment would be a major impact to the budget. The multiple hearth incinerators at the two wastewater treatment plants are a major process in the treatment of biosolids.
The Department of Public Utilities advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the pertinent provisions of Chapter 329, Columbus City Codes, 1959. Sixty-one (61) vendors (1 M1A, 1 F1, 59 MAJ) were solicited (SA005621) and one (1) proposal (1 MAJ) was received and opened on October 22, 2014. The evaluation and final ranking was based upon the criteria in the RFP and Allen Refractories Company was determined to be a qualified responder to provide services for the Refractory and Thermal Systems Maintenance Services. This contract will be for a period of one (1) year from the date of execution by the City of Columbus. The contract language allows for the option to renew annually for three (3) additional years on a year to year basis with the consensus of the City, Contractor and approval by City Council. The current funding is for use by the Division of Sewerage and Drainage. Additional modifications will be required to add funding for additional facilities within the various divisions of the Department of Public Utilities.
SUPPLIER: Allen Refractories Company (31-0787950), Expires July 24, 2015
Allen Refractories Company does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $475,000.00 is budgeted and needed for this purchase.
$7,349.40 was spent in 2013
$257,284.96 was spent in 2012
Title
To authorize the Director of Public Utilities to enter into contract with Allen Refractories Company for the Refractory and Thermal Systems Maintenance Services for the Department of Public Utilities, and to authorize the expenditure of $475,000.00 from the Sewer System Operating Fund. ($475,000.00)
Body
WHEREAS, the Department of Public Utilities (DPU) has a need for the inspection, maintenance and necessary repair of refractory and thermal systems including various multiple hearth incinerators and associated equipment located at various City of Columbus, Department of Public Utilities Facilities, and
WHEREAS, the procurement was conducted in accordance with the Request for Proposals (RFP) process set forth in the pertinent provisions of Chapter 329, Columbus City Codes, 1959, and one proposal for Refractory and Thermal Systems Maintenance Services for the various refractory and thermal systems including various multiple hearth incinerators and associated equipment located at various City of Columbus, Department of Public Utilities Facilities was received and opened on October 22, 2014, and
WHEREAS, a contract is being established with Allen Refractories Company based upon the proposal received, and
WHEREAS, this original contract language allows for a one (1) year contract with the option to renew the agreement for three (3) additional years based upon mutual agreement, budgeted funds and approval by City Council, and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into contract for Refractory and Thermal Systems Maintenance Services with Allen Refractories Company; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is authorized to enter into a contract with Allen Refractories Company, 131 Shackelford Road, Pataskala, OH 43062 for Refractory and Thermal Systems Maintenance Services for the Department of Public Utilities, in accordance with the terms and conditions as shown in the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $475,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewer System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract as follows:
OCA: 605378
Object Level 1: 03
Object Level 03: 3372
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.