Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to execute a contract modification with Decker Construction Company for the Roadway Improvements - Utility Cut & Restoration (2013) project.
There are various utility excavations requiring repair to city roadways and surrounding areas. This project provides a means by which to properly repair damaged items within the city right-of-way, and the services performed under this contract include backfilling utility excavations and pavement restorations.
This modification will allow for the provision of additional utility cut and restoration services as needed.
Original contract amount $300,000.00 (Ordinance 1210-2013; EL014516)
Modification number 1 $150,000.00
Total contract amount, including this modification $450,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Decker Construction Company is 31-0983557 and expires on 12/9/15.
3. FISCAL IMPACT
Funds in the amount of $150,000.00 are available for this project in the Street and Highway Improvements Fund within the Department of Public Service. A transfer of cash and budget authority is necessary to align funding with this project expenditure.
4. EMERGENCY DESIGNATION
The department requests emergency designation so as to provide additional funding for necessary street repair and maintenance and to allow those improvements to be completed in a timely fashion, ensuring the safety of the travelling public.
Title
To amend the 2014 Capital Improvements Budget; to authorize the City Auditor to appropriate $150,000.00 from the unappropriated balance of the Street and Highway Improvement Fund, Fund 766; to authorize the City Auditor to transfer cash and appropriation within the Street and Highway Improvements Fund; to authorize the Director of Public Service to execute a contract modification with Decker Construction Company for the Roadway Improvements - Utility Cut & Restoration project; to authorize the expenditure of up to $150,000.00 from the Street and Highway Improvement Fund; and to declare an emergency. ($150,000.00)
Body
WHEREAS, Ordinance 1210-2013 authorized the Director of Public Service to enter into contract with Decker Construction Company in the amount of up to $300,000.00 for the Roadway Improvements - Utility Cut & Restoration (2013) project; and
WHEREAS, additional utility cut and restoration services may be needed relative to that effort; and
WHEREAS, it is necessary to execute a contract modification to Contract No. EL014516 to authorize additional funding for the Roadway Improvements - Utility Cut & Restoration (2013) project; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this legislation should be authorized immediately so that needed repairs within the city right-of-way can be completed in a timely fashion, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
766 / 766999-100000 / Unallocated Balance Fd. 766 (Street & Highway Imp Carryover) / $512,009.00 / $1,987,792.00 / $2,499,801.00 (to match cash)
766 / 766999-100000 / Unallocated Balance Fd. 766 (Street & Highway Imp Carryover) / $2,499,801.00 / ($150,000.00) / $2,349,801.00
766 / 530161-100106 / Roadway Improvements - Utility Cuts & Restoration (Street & Highway Imp Carryover) / $0.00 / $150,000.00 / $150,000.00
SECTION 2. That the City Auditor be and is hereby authorized to appropriate the sum of $150,000.00 from the unappropriated balance of the Street and Highway Improvements Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2014, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance Fd. 766 / 6600 /766999 / $150,000.00
SECTION 3. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Street and Highway Improvements Fund, No. 766, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance Fd. 766 / 06-6600 / 766999 / $150,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530161-100106 / Roadway Improvements - Utility Cuts & Restoration / 06-6600 / 761106 / $150,000.00
SECTION 4. That the Director of Public Service be and is hereby authorized to execute a contract modification with Decker Construction Company for the Roadway Improvements - Utility Cut & Restoration (2013) project in the amount of up to $150,000.00.
SECTION 5. That for the purpose of paying the cost of this contract, the sum of $150,000.00, or so much thereof as may be needed, is hereby authorized to be expended from the Street and Highway Improvements Fund, No. 766, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
766 / 530161-100106 / Roadway Improvements - Utility Cuts & Restoration / 06-6631 / 761106 / $150,000.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.