Explanation
BACKGROUND: This ordinance is for the creation of a Universal Term Contract for the option to purchase Street Sweeper Broom Refills on an as needed basis by the Department of Finance and Management Division of Fleet Management. These Street Sweeper Broom Refills are necessary to maintain the City’s fleet of street sweepers. The term of the proposed option contract would be through March 31, 2017 with the option to renew for two (2) additional years or portion thereof subject to mutual agreement. The Purchasing Office opened formal bids on October 23, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005631). Twenty Five (25) Bids were solicited: (F1-1) Four (4) Bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders.
Old Dominion Brush (ODB). CC#540715588 (expires 11-13-2016)
Total Estimated Annual Expenditure: $50,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because there is no current contract in effect for these items and the bid process took longer than expected.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Department of Finance and Management Division of Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into a contract for the option to purchase Street Sweeper Broom Refills from Old Dominion Brush (ODB), to authorize the expenditure of one (1) dollar to establish the contract from the General Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasin...
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