Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director, on behalf of the Division of Support Services, to expend monies in the amount of $30,000.00 for the purchase of new radios and accessories and replacement batteries for Public Safety personnel. The Division of Support Services needs to purchase radios and accessories and batteries as replacements for existing personnel and for recruits. However, the Purchasing Office is currently in the process of establishing a new UTC (SA005667) and (SA005619) for these items and the process will not be completed before the end of the year. This ordinance therefore requests City Council to authorize the Director of Public Safety to expend monies for the purchase of new radios and accessories and replacement batteries that will be available for use by Public Safety personnel until the 2015 budget is authorized by City Council next year. Any contracts or purchase orders established will follow the competitive bidding provisions of the Columbus City Codes.
Emergency action is requested because of the need to meet the City's year end accounting deadlines and have these items in place and available as replacements for Public Safety sworn personnel.
Fiscal Impact: This ordinance authorizes the purchase of Police and Fire radios and accessories for $10,000.00 and replacement batteries for $20,000.00. No vendors are identified for these purchases because the Purchasing Office has not completed the process of establishing Universal Term Contracts for these items. In 2013, approximately $95,000.00 was spent on batteries and $40,000.00 on radios and accessories and in 2014 approximately $100,000.00 to date on batteries and $25,000.00 on radios and accessories.
Title
To authorize the Finance and Management Director, on behalf of the Department of Public Safety, to expend monies for the acquisition of new radios, accessories and replacement batteries for Public Safety personnel; to authorize the expenditure of $30,000.00 from the General Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, Public Safety personnel are in need of new radios, accessories and replacement batteries; and
WHEREAS, the Purchasing Office has not completed the process of establishing Universal Term Contracts for these items; and
WHEREAS, it is necessary to set up funds for these purchases in order to avoid any lapses of 2014 appropriation for police and fire radios, accessories and replacement batteries for Public Safety personnel; and
WHEREAS, any purchase orders and/or contracts established from this auditor's certificate will follow the competitive bidding provisions of Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to make radios, accessories and replacement batteries available for Public Safety personnel; thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to expend monies for the acquisition of new radios, accessories and replacement batteries for Public Safety personnel within the Division of Support Services.
SECTION 2. That the expenditure of $20,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 010
OCA Code: 320104
Object Level One: 02
Object Level 3: 2283
Amount $20,000.00
SECTION 3. That the expenditure of $10,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 010
OCA Code: 320104
Object Level One: 02
Object Level 3: 2236
Amount $10,000.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor of ten days after passage if the Mayor neither approves nor vetoes the same.