Explanation
BACKGROUND: The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a contract with Yeomen's Chicago Corporation (a Grundfos Company) for the purchase of Solids Handling Pumps for the Jackson Pike Wastewater Treatment Plant for a total cost of $299,445.00. The pumps cost breakdown and description are as follows: six (6) 3 inch solids handling pumps per Sec. 3.3.1 at a price of $13,054.00 each; subtotal: $78,324.00 and nine (9) 6 inch solids handling pumps at a price of $24,569.00 each; subtotal: $221,121.00.
These pumps are used to pump the sludge as part of the anaerobic digester process. The six three inch pumps are used for recirculating purposes and the nine six inch pumps are used as mixing pumps.
PROCUREMENT: In accordance with the procedures set forth in Columbus City Code, Section 329.09, invitation for Bids (Solicitation SA005600) was opened by The Purchasing Office on Thursday, October 23, 2014. Two bids were received and the lowest bidder (Weir Specialty Pumps) was deemed non-responsive because of a conflicting language in their terms and conditions versus the City of Columbus's Purchasing Office requirements.
Therefore the Division of Sewerage and Drainage recommended that the award be made to Yeomans Chicago Corporation as the lowest responsive, responsible and best bidder.
SUPPLIER: Yeomans Chicago Corporation | CCCN: 36-3394638 | 11/25/2016
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
ENVIRONMENTAL IMPACT: These pumps have reached the end of their useful life. A failure would reduce the sludge treatment capacity resulting in a permit violation. The new pumps will help reduce permit risk, maintenance problems, and operational cost.
FISCAL IMPACT: $299,445.00 is needed and budgeted for this purchase. This legislation authorizes the transfer within and the expenditure of up to $299,445.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 664, and amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Finance and Management to establish a contract with Yeomans Chicago Corporation for the purchase of Solids Handling Pumps for the Division of Sewerage and Drainage; to authorize the transfer within and the expenditure of up to $299,445.00 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2014 Capital Improvements Budget. ($299,445.00)
Body
WHEREAS, the Purchasing Office opened formal bids on October 23, 2014 for the purchase of Solids Handling Pumps for the Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant; and
WHEREAS, the lowest bidder, Weir Specialty Pumps, was deemed non-responsive because of a conflicting language in their terms and conditions; and
WHEREAS, the Division of Sewerage and Drainage recommended an award to be made to the lowest, responsive, and responsible bidder Yeomen's Chicago Corporation (a Grundfos Company); and
WHEREAS, it is necessary to authorize the expenditure of funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664, in the amount of $820,656.00 for purposes of providing sufficient funding for the aforementioned project; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation for a contract to be issued by the Purchasing Office in accordance with the terms, conditions, and specifications of Solicitation Number: SA005600 on file in the Purchasing Office, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Yeomen's Chicago Corporation (a Grundfos Company), 3905 Enterprise Ct, Aurora, Il. 60504, for the purchase of Solids Handling Pumps for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the City Auditor is hereby authorized to transfer $299,445.00 within the Department of Public Utilities, Division of Sewerage and Drainage | Dept. /Div. No. 60-05 | Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund | Fund 664 | Object Level Three 6624, as follows:
From:
Project No. | Project Name | OCA Code | Change
650888-100000 | Scioto Main Sanitary Trunk Rehab | 664888 | -$299,445.00
To:
Project No. | Project Name | OCA Code | Change
650260-102006 | JPWWTP Solids Handling Pumps | 642626 | +$299,445.00
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend up to $299,445.00 in the following manner: Div. 60-05| Fund 664 | 650260-102006 | JPWWTP Solids Handling Pumps Object Level Three 6624 | OCA 642626 |
SECTION 4. That the 2014 Capital Improvements Budget Ordinance No. 0683-2014 is hereby amended as follows, to provide sufficient budget authority for the Capital Improvement Projects listed herein:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
650888-100000 | Scioto Main Sanitary Trunk Rehab | $4,184,162 | $3,884,717 | (-$299,445)
650260-102006 | JPWWTP Solids Handling Pumps | $0 | $299,445 | (+$299,445)
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.