Explanation
BACKGROUND: This legislation is for the option to establish two universal term contracts (UTCs) for Single and Tandem Axle Compressed Natural Gas (CNG) Dump Trucks with and without Snow Removal Equipment for the Department of Public Service and all city agencies. The term of the proposed option contract would be three (3) years, expiring December 31, 2017. This contract will expedite the delivery of dump trucks, by establishing a Universal Term Contract for use by City agencies. In the past, dump trucks, including those with snow removal equipment, were bid in each instance. These led to long delays in some instances, imperiling the City’s snow removal operations.
A formal request for proposal (RFP) was solicited for the purchase of four (4) vehicles types:
· Single Axle CNG Dump Trucks with Snow Removal Equipment
· Single Axle CNG Dump Trucks without Snow Removal Equipment
· Tandem Axle CNG Dump Trucks with Snow Removal Equipment
· Tandem Axle CNG Dump Trucks without Snow Removal Equipment
Proposals were evaluated by a seven (7) member committee, based upon various criteria including experience, quality of proposal, competence, and price, resulting in an award recommendation to for two (2) truck types to Fyda Freightliner Columbus, Inc. and two (2) truck types to The American Road Machinery Company.
BID INFORMATION: Solicitation SA005479 was advertised and proposals were opened on July 17, 2014. Ninety-seven (97) proposals were solicited (MAJ: 94, MBR: 3). Four (4) responses were received (MAJ: 3, MBR: 1).
An evaluation committee consisting of two representatives from the Department of Public Service, two from the Department of Public Utilities, two from the Division of Fleet Management and one from the Department of Finance and Management scored and ranked written proposals submitted by the offerors. Three finalists were invited to make oral presentations and then submitted pricing. After evaluating all offers and viewing three presen...
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