Explanation
Background: This ordinance authorizes the Public Safety Director to modify the current contract with Helicopter Minit-Men for Police helicopter maintenance. The Division of Police entered into a contract with Helicopter Minit-Men based on bid number SA004398 in 2012. The original contract was a one year maintenance agreement that includes the option to renew for three one year terms. It is now immediately necessary to extend the agreement and increase funding on this contract for the purpose of providing maintenance for the Division's helicopter fleet.
Bid Information: Formal Bid # SA004398 was opened on May 14, 2012. Only one response was received and that bid was from Helicopter Minit-Men, Inc.
This bidder is a majority business entity.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery
Formal Bid Section 3.14 allows for an option of three (3) one (1) year renewals, of which this would be the second renewal.
Contract Compliance No: 31-0648665, expires 11-20-2015
Emergency Designation: Emergency legislation is requested so helicopter maintenance can continue uninterrupted.
FISCAL IMPACT: This ordinance authorizes an expenditure of $165,000.00 from the General Fund for a modification to increase funds to the current helicopter maintenance contract. The Division of Police budgeted and encumbered $876,010.00 from the 2014 General Fund operating budget for this purpose. In 2013, the Division spent or encumbered $1,028,620.00. Additional funds are necessary to provide helicopter maintenance through February, 2015. This General Fund expenditure was projected in the 2014 Third Quarter Financial Review.
Title
To authorize and direct the Director of Public Safety to modify the current contract with Helicopter Minit-Men Inc. by increasing funds for helicopter maintenance for the Division of Police, to authorize the expenditure of $165,000.00 from the General Fund, and to declare an emergency. ($165,000.00)
Body
WHEREAS, the Director of Public Safety has a need to modify the current contract with Helicopter Minit-Men Inc. by increasing funds for helicopter maintenance.
WHEREAS, Helicopter Minit-Men, Inc. was the only bidder on bid # SA004398 in 2012; and
WHEREAS, the current contract permits three one year extensions by mutual agreement of both parties, and
WHEREAS, the Public Safety Department, Division of Police, requests a modification and extension of the current contract with Helicopter Minit-Men in order to provide helicopter maintenance, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to modify the contract for helicopter maintenance so that repairs may continue thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, be and is hereby authorized and directed to modify the contract with Helicopter Minit-Men, Inc. by increasing funds for helicopter maintenance for the helicopter fleet of the Division of Police.
SECTION 2. That the expenditure of $165,000.00, or so much thereof as may be needed, is hereby authorized as follows:
| DEPT 30-03 | FUND 010 | OBJ LEV 1 - 03 | OBJ LEV 3 - 3378 | OCA 300707|
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.