Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with 2K General Company for the repair and maintenance of certain facilities under the purview of the Facilities Management Division when resources or ability exceeds that which the division is unable to meet in a timely manner. The original contract was formally bid through SA005402. Legislation was not necessary because the total amount did not exceed $20,000.00.
2K General Company was chosen to perform this work because it is the Facilities Management Divisions contractor for the repair and maintenance of facilities under the purview of the Facilities Management Division. Therefore, it would not be in the best interest of the city to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to establish a contract when resources or ability exceeds that which the division is unable to meet in a timely manner.
2K General Company Contract Compliance No. 31-1653018, expiration date June 17, 2016.
Fiscal Impact: The cost of this modification is $15,000.00. Funding is available from contract savings within the Facilities Management operating budget.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with 2K General Company for the repair and maintenance of certain facilities under the purview of the Facilities Management Division; to authorize the expenditure of $15,000.00 from the General Fund; and to declare an emergency. ($15,000.00)
Body
WHEREAS, the Facilities Management Division has a contract for the repair and maintenance of facilities under the purview of the Facilities Management Division; and
WHEREAS, it is necessary to modify the contract with 2K General Company when resources or ability exceeds that which the division is unable to meet in a timely manner; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to modify a contract with 2K General Company for the repair and maintenance of certain facilities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Facilities Management Division with 2K General Company for the repair and maintenance of facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $15,000.00, or so much thereof, as may be necessary in regard to the action authorized in SECTION 1, be and is hereby and authorized and approved as follows:
Division: 45-07
Fund: 10
OCA Code: 450040
Object Level 1: 03
Object Level 3: 3372
Amount: $15,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.