Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and increase a contract on behalf of the Office of Construction Management with Miles McClellan for project management services.
The original contract was authorized by Ordinance No. 1126-2010, passed July 21, 2010, for project management services and was subsequently modified by Ordinance No. 1129-2011, passed June 25, 2011 and again by Ordinance No. 1921-2012, passed October 3, 2012, and again by Ordinance No. 1747-2013, passed July 25, 2013. A modification of the contract is necessary to allow for continued project management services. This contract was bid and established with the understanding that it could be modified from time to time with the authority of City Council.
Due to the fact that Miles McClellan was awarded the original contract, an ongoing modification with Miles McClellan is the logical and most expeditious option for addressing the project management services. Involving another firm at this point would disrupt continuity of several ongoing projects and could lead to logistical problems and the possibility of errors. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so that project management services necessary to perform work associated with the renovation and repair of various city building projects can be completed in a timely manner.
Miles McClellan Construction Company Contract Compliance No. 31-0987415, expiration date March 31, 2015.
Fiscal Impact: The cost of this modification is $100,000.00. Funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to modify and increase a contract on behalf of the Office of Construction Management with Miles McClellan for project management services; to authorize the expenditure of $100,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, Ordinance No. 1126-2010, passed July 21, 2010, authorized the original contract with Miles McClellan for project management services; and
WHEREAS, Ordinance No. 1129-2011, passed June 25, 2011, authorized the contract to be modified for additional project management services; and
WHEREAS, Ordinance No. 1921-2012, passed October 3, 2012, authorized the contract to be modified for additional project management services; and
WHEREAS, Ordinance No. 1747-2013, passed July 25, 2013, authorized the contract to be modified for additional project management services; and
WHEREAS, various facility renovations are underway and Miles McClellan is already involved; and
WHEREAS, the services are for contract administration and other project management tasks necessary to perform work associated with the renovation and construction of various city building projects; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director to modify the contract with Miles McClellan so that project management services can continue uninterrupted, thereby protecting the public health, property, peace, safety, and welfare of the city; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and increase a contract, on behalf of the Office of Construction Management, with Miles McClellan Construction Company for project management services.
SECTION 2. That the expenditure of $100,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030-100120
OCA Code: 733120
Object Level 1: 06
Object Level 3: 6620
Amount: $100,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.