Explanation
Background: The city has leased approximately 36,879 square feet of office/warehouse space located at 2028 Williams Road since November, 2002 to house the central warehouse operations of the Division of Fire. The current Lease Agreement, amended by the First Amendment To Lease Agreement and further amended by the Second Amendment to Lease Agreement, approved by City Council Ordinance 2661-2013, has one remaining automatic renewal commencing February 1, 2015 and terminating January 31, 2016. The Division of Fire central warehouse operations will move to 4252 Groves Road upon construction of renovations that are currently anticipated for completion early in 2016. It is anticipated that the warehouse operation will need to remain at Williams Road until sometime in the second quarter of 2016, thus necessitating the need for an additional renewal term to be added to the existing Lease.
This legislation authorizes the Director of Finance and Management to expend $108,793.04 from the Finance and Management, Real Estate Management Office 2014 General Fund budget for payment of the rental cost associated with the one (1) year renewal term that begins February 1, 2015.
Fiscal Impact: This ordinance expends $108,793.04 from the Finance and Management, Real Estate Management Office 2014 general fund budget for payment of the rental cost for the office/warehouse space located at 2028 Williams Road for the renewal term beginning February 1, 2015.
Emergency Action: Emergency action is requested to allow the current lease agreement to continue uninterrupted, and to provide funding to allow for the timely payment of rent.
Title
To authorize the Director of Finance and Management to expend $108,793.04 from the Finance and Management, Real Estate Management Office 2014 general fund for payment of rent in connection to the lease of office and warehouse space located at 2028 Williams Road for the one (1) year renewal term beginning on February 1, 2015; and to declare an emergency. ($108,793.04)
Body
WHEREAS, the city entered into a Lease Agreement dated February 12, 2009 for the lease of approximately 36,879 square feet of office/warehouse space within a building located at 2028 Williams Road that was amended by a First Amendment To Lease Agreement, dated January 10, 2012, and further amended by a Second Amendment to Lease Agreement, dated January 28, 2014; and
WHEREAS, funding is provided for and available in the Finance and Management, Real Estate Management Office 2014 general fund budget for the payment of the one (1) year renewal of the Lease that begins February 1, 2015; and
WHEREAS, it is necessary to authorize the expenditure of $108,793.04 from the Finance and Management, Real Estate Management Office, 2014 general fund budget for payment of rent for the February 1, 2015 to January 31, 2016 renewal term; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, in that it is necessary to immediately authorize the Director to expend funds for the timely payment of rent, thus allowing the current lease agreement for space located at 2028 Williams Road to continue uninterrupted, thereby preserving the public health, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the expenditure of $108,793.04, or so much thereof that may be necessary, to pay the cost of the one (1) year lease renewal for space located at 2028 Williams Road that begins February 1, 2015 is hereby authorized and approved as follows:
Division: 45-51
Fund: 010
OCA Code: 450037
Object Level 1: 03
Object Level 3: 3301
Amount: $108,793.04
SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary, and
SECTION 4. That the Director of Finance and Management be, and hereby is authorized to expend funds for the one (1) year lease renewal for the term February 1, 2015 to January 31, 2016.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in full force from and after its approval by the Mayor, or ten days after the passage if the Mayor neither approves nor vetoes the same.