Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Gudenkauf Corporation for the installation and replacement of the fiber infrastructure for the Department of Technology.
The project entails the movement of the existing fiber optic cables and connections from the current location on the third floor of City Hall to a new fiber headend system that will be located on lower level of the 77 North Front Street Building. By moving to this new location, fiber distribution redundancy will be established thereby ensuring greater reliability and security of the entire City Hall Municipal Campus. Also, as part of the project, existing obsolete and "end of life" equipment will be replaced.
Formal bids were solicited and the City received two bids on November 13, 2014 as follows (0 FBE, 0 MBE):
Gudenkauf Corporation $954,985.35
Team Fishel $981,996.39
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Gudenkauf Corporation.
Emergency action is requested so that this work can begin at the earliest possible time to ensure proper system redundancy. The current wiring configuration and equipment is old and out of date.
Gudenkauf Corporation Contract Compliance No. 31-0908234, expiration date June 19, 2016.
Fiscal Impact: The cost of this contract is $954,985.35. Funding is available in the Information Services Bond Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management and the Department of Technology with Gudenkauf Corporation for the installation and replacement of the fiber infrastructure at the City Hall Municipal Campus; to authorize the expenditure of $954,985.35 from the Information Services Bond Fund; and to declare an emergency. ($954,985.35)
Body
WHEREAS, it is necessary to renovate the fiber infrastructure at the City Hall Municipal Campus on behalf of the Department of Technology; and
WHEREAS, formal bids were solicited and the City received two proposals; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with Gudenkauf Corporation for the installation and replacement of the fiber infrastructure for the Department of Technology to ensure that it has proper system redundancy, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management and the Department of Technology with Gudenkauf Corporation for the installation and replacement of the fiber infrastructure at the City Hall Municipal Campus.
SECTION 2. That the expenditure of $954,985.35, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 47-02
Fund: 514
Sub-fund: 04
Project: 470046-100006 {Carryover}
OCA Code: 514466
Object Level 1: 06
Object Level 3: 6655
Amount: $954,985.35
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.