Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Thomas and Marker Construction Company for the construction of a new Fire Station No. 3 at 222 Greenlawn Avenue. Ordinance No. 1653-2013, passed by City Council on July 18, 2013, authorized the original contract for the construction of a new Fire Station No. 3.
A modification of the contract is necessary due to unforeseen site conditions which included unfit soils and contaminated soil, and abandoned underground fuel tank removal.
Thomas and Marker Construction Company has institutional knowledge of the project as it has been performing the construction. It is practical and cost effective for the coordination and continuity of the project to modify this contract so that the Station can be completed and put into operation early next year. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to ensure the construction of the new fire station is not delayed, to meet the operational needs of the Division of Fire, and to provide necessary services to City residents.
Thomas and Marker Construction Company Contract Compliance No. 34-4476858, expiration date January 30, 2016.
Fiscal Impact: The cost of this modification is $77,067.00. A transfer of cash between projects within the Safety Voted Bond Fund is necessary to provide sufficient authority for said project.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Thomas and Marker Construction Company for the construction of a new Fire Station No. 3 at 222 Greenlawn Avenue; to authorize the expenditure of $77,067.00 from the Safety Bond Fund; and to declare an emergency. ($77,067.00)
Body
WHEREAS, is necessary to amend the 2014 Capital Improvement Budget and to transfer cash between projects within the Safety Voted Bond Fund; and
WHEREAS, Ordinance No. 1653-2013, passed by City Council on July 18, 2013, authorized the original contract for the construction of a new Fire Station No. 3 at 222 Greenlawn Avenue; and
WHEREAS, it is necessary to modify said contract due to unforeseen site conditions that were identified during construction; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director to modify a contract with Thomas and Marker Construction Company to ensure the construction of the new fire station is not delayed, to meet the operational needs of the Division of Fire, and to provide necessary services to City residents, thereby protecting the public health, property, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Fire Facility Renovation 340103-100000 (Voted) $3,150,000| $3,072,933| ($77,067)
Fire Station No. 2 Relocation 340126-100000 (Voted) $0 | $77,067 | $77,067
SECTION 2. That the City Auditor is hereby authorized to transfer funding with the Safety Voted Bond Fund as follows:
FROM:
Dept./Div.: 30-04| Fund: 701|Project Number: 340103-100000|Project Name - Fire Facility Renovation |OCA Code: 711103|OL3: 6620|Amount $77,067.00
TO:
Dept./Div.: 30-04| Fund: 701|Project Number: 340126-100000|Project Name - Fire Station 2 Relocation |OCA Code: 701126|OL3: 6620|Amount $77,067.00
SECTION 3. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with Thomas and Marker Construction Company for the construction of a new Fire Station No. 3 at 222 Greenlawn Avenue.
SECTION 4. That the expenditure of $77,067.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Dept./Div.: 30-04
Fund: 701
Project: 340126-100000
OCA Code: 701126
Object Level 1: 06
Object Level 3: 6620
Amount: $77,067.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.