Explanation
BACKGROUND: This ordinance authorizes and directs the Director of the Department of Public Safety, on the behalf of the Division of Support Service, to enter into contract with Kaplan Artists Group LLC. for the implementation of an electronic reservation system and marketing services for Mobile Food Vendors (MFV). In order to support the growing MFV community, the Mobile Food Vending Advisory Board (MFVAB) recommended piloting a reservation system that will allow mobile food vendors the opportunity to reserve space/location electronically. This reservation system will manage designated spaces in the congestion zone and will allow vendors access to the public-right-of-way and to service consumers requesting the MFV dining options.
The MFVAB reviewed electronic reservation system presentations from two different vendors (Lotmom Inc. and Kaplan Artists Group LLC). The MFVAB recommends acceptance of the proposal submitted by Kaplan Artists Group LLC. This ordinance waives competitive bidding provisions of the Columbus City Code. The first year of the reservation system is a pilot program. In future years, the Support Services Division will bid the reservation system. This can be accomplished since the reservation system is web based.
Emergency Designation: Emergency legislation is requested in order to create an effective and efficient system of space allocation to Mobile Food Vendors as soon as possible.
Contract Compliance Number for Kaplan Artists Group LLC: 26-3862063 expires 09/18/2016
FISCAL IMPACT: This ordinance authorizes the transfer of funds within the Safety Initiative fund and the appropriation of funds within the unappropriated balance of the Jobs Growth Fund to the Department of Public Safety, Division of Support Services, in order to contract with Kaplan Artists Group LLC for the implementation of an electronic mobile food vending reservation system and marketing services.
Title
To authorize and direct the appropriation and transfer of funds within the unallocated balance of the Jobs Growth Fund and the Safety Initiative fund; to authorize the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Kaplan Artists Group LLC for the implementation of an electronic mobile food vending reservation system and marketing services; to waive the competitive bidding provisions of Chapter 329 of City Code; to authorize the expenditure of $20,000.00 from the Safety Initiative and Jobs Growth Funds, and to declare an emergency. ($20,000.00)
Body
WHEREAS, the Division of Support Services, License Section, has a need for a MFV electronic reservation system and marketing services; and
WHEREAS, the Department of Public Safety has a need to enter into contract with Kaplan Artists Group LLC to implement the MFV electronic reservation system and marketing services; and
WHEREAS, it is necessary for the transfer of funds within the Safety Initiative fund and the appropriation of funds within the unallocated balance of the Jobs Growth Fund to the Department of Public Safety Division of Support Services; and
WHEREAS, it is in the best interest of the City to waive the competitive bidding provisions of Chapter 329 of City Code to enter into contract with Kaplan Artists Group LLC for this reservation system; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to create an efficient means of Mobile Food Vending space allocation, thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Safety is hereby authorized and directed to enter into a contract with Kaplan Artists Group LLC to implement an electronic reservation system and marketing services for Mobile Food Vendors.
SECTION 2. That from the unappropriated balance of the Jobs Growth Fund, Fund 015, the sum of $15,150.00 be appropriated as follows;
Division 30-02 | Fund 015 | Object Level One 03 |Object Level Three 3336 | OCA Code 321711 | Amount $15,150.00
SECTION 3. That the City Auditor is hereby authorized to transfer funding within the Safety Initiative Fund, Fund 016 as follows;
FROM: Division 30-02 | Fund 016 | Object Level One 02 | Object Level Three 2224 | OCA Code 320016 | Amount $4,850.00
TO: Division 3002 | Fund 016 | Object Level One 03 | Object Level Three 3336 | OCA Code 320016 | Amount $4,850.00
SECTION 4. That the expenditure of $20,000.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-02 | FUND 016 | OBJ LEVEL ONE 03 | OBJECT LEVEL THREE 3336 | OCA CODE 320016 | AMOUNT $4,850.00
DIV 30-02 | FUND 015 | OBJ LEVEL ONE 03 | OBJECT LEVEL THREE 3336 | OCA CODE 321711 | AMOUNT $15,150.00
SECTION 5. That in accordance with Section 329.27 of Columbus City Codes, this Council finds it is in the best interests of the City to waive the competitive bidding provisions of Chapter 329 of the City Codes to permit the aforementioned contract.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from the after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.