Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Fields Excavating, Inc. for the Merwin Hills Sewer Improvements Project. The work consists of all labor and materials for the construction of approximately 2,159 feet of 8-inch sanitary sewer; 1,630 feet of 12-inch sanitary sewer 640 feet of 6-inch sanitary sewer service lateral; 64 feet of 12-inch drive culvert pipe; 22 sanitary manholes; 2 cores of existing manholes; driveway and permanent pavement replacement; clearing and grubbing; seeding and mulching; maintenance of traffic, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
2. PROJECT TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 365 days from the date that a Notice To Proceed (NTP) is given by the City.
3. PROCUREMENT INFORMATION: The Division advertised for competitive bids submission for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.09 of the Columbus City Code. The Division of Sewerage and Drainage received six (6) bids on January 23, 2013 from the following companies:
Name CCCN Exp. Date City/State_ Status___
Fields Excavating |
31-1451322 |
5/31/2015 |
Kitts Hill, OH |
MAJ |
Columbus Asphalt Paving |
31-0857095 |
1/9/2016 |
Gahanna, OH |
MAJ |
Conie Construction Co. |
31-0800904 |
10/22/2016 |
Columbus, OH |
MAJ |
Elite Excavating |
20-1643186 |
4/12/2015 |
Ontario, OH |
MAJ |
Shelly & Sands |
31-4351261 |
1/6/2016 |
Columbus, OH |
MAJ |
Complete General |
31-4366382 |
10/3/2015 |
Columbus ,OH |
MAJ |
These bids were reviewed and ranked utilizing the Bid Tab and Quality Factor Form process. After reviewing the bids and the QFF form, it was determined that Fields Excavating, Inc. was the lowest responsive, responsible, and best bid.
Engineer's Estimate: $1,060,724.46
4. EMERGENCY DESIGNATION: An emergency designation is not requested at this time
5. CONTRACT COMPIANCE NO: 31-145132 | MAJ | 05/31/2015
6. ECONOMIC IMPACT: This project will provide sanitary sewer service to homes currently on home septic treatment systems, which will help mitigate groundwater contamination. The City has a Septic Treatment Elimination Program (STEP) which provides financial assistance to homeowners who abandon their septic systems and connect to the City's sanitary sewer.
7. FISCAL IMPACT: This legislation authorizes the expenditure of $820,656.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 664.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Fields Excavating, Inc. for the Merwin Hills Sewer Improvements Project and to expend up to $820,656.00 from the Sanitary Sewer General Obligation Bond Fund ($820,656.00).
Body
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract with Fields Excavating, Inc. for the Merwin Hills Sewer Improvements Project; and
WHEREAS, the work for this project consists of all labor and materials for the construction of approximately 2,159 feet of 8-inch sanitary sewer; 1,630 feet of 12-inch sanitary sewer 640 feet of 6-inch sanitary sewer service lateral; 64 feet of 12-inch drive culvert pipe; 22 sanitary manholes; 2 cores of existing manholes; driveway and permanent pavement replacement; clearing and grubbing; seeding and mulching; maintenance of traffic and
WHEREAS, it is necessary to authorize the expenditure of funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664, in the amount of $820,656.00 for purposes of providing sufficient funding for the aforementioned project; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into a construction contract with Fields Excavating, Inc. for the Merwin Hills Sewer Improvements Project at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a construction contract with Fields Excavating, Inc., 177 Twp. Rd. 191, Kitts Hill, Ohio 45645 for the Merwin Hills Sewer Improvements Project in accordance with the terms and conditions as shown on the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the Director of Public Utilities be and hereby is authorized to expend up to $820,656.00 from the Sanitary Sewer General Obligation Bond Fund, Fund # 664, for the Merwin Hills Sewer Improvements Project in the following manner:
Fund # | Proj. No. | Proj. Name | Obj. Lvl 3 | OCA | Amount ($)
664 | 650699-100000 | Merwin Hills Sewer Impr. | 6630 | 664699 | $820,656.00
SECTION 3. That the said firm, Fields Excavating, Inc., Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.