Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Strawser Paving Company, in the amount of $1,714,662.42, for the Watershed Roadway Improvements - Part 2: Hoover Reservoir Project, Division of Water Contract Number 1175.
This project will replace existing roadway pavement at Hoover Reservoir along the dam crest roadway, adjacent parking lots (including the Hoover Nature Preserve parking area), adjoining drives, and the Hoover Maintenance compound. The work will consist of the removal of existing asphalt pavement (roadways and parking areas) identified in the Watershed Roadways Master Plan, and installation of new pavement; pavement marking; and associated construction work including maintenance of traffic, sediment and erosion control, and other such work as may be necessary to complete the work.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The existing pavement around Hoover Reservoir is badly deteriorated. Full replacement is necessary in some areas and pavement overlay in others to provide safe public access.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened five bids on November 19, 2014 from: Strawser Paving - $1,714,662.42; Decker Construction - $1,812,268.25; Columbus Asphalt Paving - $1,828,815.16; Shelly Company - $1,936,547.98; and Shelly and Sands - $2,064,113.21.
CONTRACTOR: Strawser Paving Company: Contract Compliance Number is 31-4412354 expires 1/25/15, Majority).
Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary as well as an amendment to the 2014 Capital Improvements Budget. The Hoover Nature Preserve parking area portion of this project will be funded from the Water Grants Fund. Ordinance No. 0437-2014 authorized a reimbursement up to $67,860.00 from the Surface Water Improvement Fund grant agreement through the Ohio Environmental Protection Agency's Division of Surface Water, with a minimum $15,000.00 being the City's match for the grant.
Title
To authorize the Director of Public Utilities to execute a construction contract with Strawser Paving Company for the Watershed Roadway Improvements - Part 2: Hoover Reservoir Project in an amount up to $1,714,662.42; for the Division of Water; to authorize a transfer and expenditure up to $1,631,802.42 within the Water Works Enlargement Voted Bonds Fund; to authorize an expenditure up to $82,860.00 within the Water Grants Fund; and to amend the 2014 Capital Improvements Budget. ($1,714,662.42)
Body
WHEREAS, five bids for the Watershed Roadway Improvements - Part 2: Hoover Reservoir Project were received and publicly opened in the offices of the Director of Public Utilities on November 19, 2014; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Strawser Paving Company in the amount of $1,714,662.42; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Watershed Roadway Improvements - Part 2: Hoover Reservoir Project; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund for the Division of Water; and
WHEREAS, the Ohio Environmental Protection Agency's Division of Surface Water entered into a Surface Water Improvement Fund grant agreement with the Department of Public Utilities, authorized under Ordinance No. 0437-2014; and
WHEREAS, it is necessary for this Council to authorize the expenditure of funds within the Water Grants Fund for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Strawser Paving Company for the Watershed Roadway Improvements - Part 2: Hoover Reservoir Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Watershed Roadway Improvements - Part 2: Hoover Reservoir Project with Strawser Paving Company, 1595 Frank Road, Columbus, Ohio 43223; in an amount up to $1,714,662.42; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $1,631,802.42 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6621, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690473-100006 (New Funding) | Henderson Booster Sta. Upgrds | 664736 | -$1,631,802.42
606 | 690384-100002 (New Funding) | Hoover Res. Road Imp's | 663842 | +$1,531,504.79
606 | 690506-100001 (New Funding) | WPR - Hoover Nature Preserve | 665061 | +$100,297.63
SECTION 4. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690473-100006 (New Funding) | Henderson B.S. Upgrds | $1,800,000 | $1,800,002 | +$2
(establish authority for future amendment/rounding)
606 | 690473-100006 (New Funding) | Henderson B.S. Upgrds | $1,800,002 | $168,199 | -$1,631,803
606 | 690384-100002 (New Funding) | Hoover Res. Road Imp's | $0 | $1,531,505 | +$1,531,505
606 | 690506-100001 (New Funding) | WPR - Hoover Nature Preserve | $0 | $100,298 | +$100,298
SECTION 5. That the expenditure of $1,631,802.42 is hereby authorized for the Watershed Roadway Improvements - Part 2: Hoover Reservoir Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, as follows:
Fund No. | Project No. | Project Name | OCA | OL3 | Amount
606 | 690384-100002 (New Funding) | Watershed Roadway Improvements - Part 2: Hoover Reservoir | 663842 | 6621 | $1,531,504.79
606 | 690506-100001 (New Funding) | Watershed Pollution Reduction - Hoover Nature Preserve | 665061 | 6602 | $100,297.63
SECTION 6. That for the purpose of paying the cost of the aforementioned grant project contract, the expenditure of $82,860.00 is hereby authorized within the Department/Division: 60-09 | Fund Name: Water Grants Fund | Fund No: 620 | Grant Title: Surface Water Improvement Fund Grant Program | Grant No: 601400 | OCA Code: 601400 | Object Level 3: 6602 | Amount: $82,860.00. (authorized under Ordinance No. 0437-2014 AC-036839)
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 12. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.