Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase a Trailer Attenuator with Arrow Board for The Division of Power. This Trailer Attenuator with Arrow Board is designed to absorb the energy of a rear-end impact, bringing the vehicle to a safe, controlled stop and preventing risk of injury.
The Purchasing Office advertised and solicited competitive bids for the purchase of a Trailer Attenuator with Arrow Board for the Division of Power in accordance with Section 329.06 (SA005630). Sixty-eight (68) vendors were solicited: sixty-seven (67) MAJ; one (1) F1. Three (3) MAJ bids were received and opened on October 23, 2014. The Division of Power recommends the award be made to Site-Safe, LLC, the lowest responsive and responsible and best bidder for Item 1 for an award amount of $20,902.57.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance: Site-Safe, LLC #61-1386000 Exp. 1/6/16
FISCAL IMPACT: There is sufficient budget authority for the purchase of a Trailer Attenuator with Arrow Board from the 2015 Electricity Operating Fund budget. This ordinance is contingent on the passage of the 2015 operating budget, which is Ordinance 2621-2014.
The Division of Power spent $0.00 in 2013.
The Division of Power spent $0.00 in 2012.
Title
To authorize the Finance and Management Director to enter into a contract with Site-Safe, LLC for the purchase of a Trailer Attenuator with Arrow Board for the Division of Power and to authorize the expenditure of $20,902.57 from the Electricity Operating Fund. ($20,902.57)
Body
WHEREAS, the Department of Public Utilities, Division of Power has a need to purchase a Trailer Attenuator with Arrow Board designed to absorb the energy of a rear-end impact, bringing the vehicle to a safe, controlled stop and preventing risk of injury; and
WHEREAS, the Purchasing Office received and opened formal bids on October 23, 2014; and
WHEREAS, it is recommended that a contract be awarded to Site-Safe, LLC based upon the lowest responsive and responsible and best bid; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Site-Safe, LLC, 1740-B Harmon Avenue, Columbus, OH 43223, for the purchase of a Trailer Attenuator with Arrow Board for the Division of Power, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That to pay the cost of the aforesaid purchase, the expenditure of $20,902.57 is hereby authorized from the Electricity Operating Fund 550, Division Number 60-07:
OCA 606723
Object Level Three Code 6652
$20,902.57
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.