Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with E.P. Ferris & Associates, Inc., in the amount of $299,029.61, for the Dana G. "Buck" Rinehart Public Utilities Complex Exterior Site Improvements Project, Division of Water Contract No. 2083.
The purpose of this project is to perform professional engineering design services for the proposed exterior site improvements of the Dana G. "Buck" Rinehart Public Utilities Complex. The site is currently in need of parking lot improvements, site work, stormwater management, and miscellaneous exterior upgrades. The design will be performed in two stages. Phase One will include the Master Planning Study, and Phase Two will be the detailed design of the approved Master Plan. Phase Two will require a contract modification.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The proposed improvements will provide for a safer and more efficient work environment for the employees of and visitors to the complex. If the current issues with the facility's site are not resolved, further deterioration of the pavement will occur and drainage issues will become worse, which can lead to increased safety concerns. The project will aim to minimize impacts to the environment during construction, as well as incorporate green infrastructure and LEED building certification ideals into the proposed improvements.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." Requests for Proposals (RFP's) were received on October 17, 2014 from E.P. Ferris & Associates, Dynotec, Stantec Consulting Services, and DLZ, Ohio.
An evaluation committee reviewed the proposals and scored them based on the criteria stated in the City Code, as well as: 1. Proposal Quality and Feasibility, 2.Experience of Team (Qualifications of Experience and Staff), 3. Ability of Offeror to Perform Expeditiously, 4. Past Performance on similar projects, including demonstrated abilities to meet schedules and budgets, 5. Environmentally Preferable Offeror, and 6. Local Workforce.
Based on the evaluation of the proposals submitted the Director of Public Utilities requests award of the project to E.P. Ferris & Associates, Inc.
The Contract Compliance Number for E.P. Ferris & Associates, Inc. is 38-1691323 (expires 4/2/16, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against E.P. Ferris & Associates, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water Permanent Improvements Fund will be necessary as well as an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with E.P. Ferris & Associates, Inc. for the Dana G. "Buck" Rinehart Public Utilities Complex Exterior Site Improvements Project for the Division of Water; to authorize a transfer and expenditure up to $299,029.61 within the Water Permanent Improvements Fund; and to amend the 2014 Capital Improvements Budget. ($299,029.61)
Body
WHEREAS, four technical proposals for a professional engineering services for the Dana G. "Buck" Rinehart Public Utilities Complex Exterior Site Improvements Project were received on October 17, 2014; and
WHEREAS, E.P. Ferris & Associates, Inc. was the firm selected to perform the services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a professional engineering services agreement for the Dana G. "Buck" Rinehart Public Utilities Complex Exterior Site Improvements Project with E.P. Ferris & Associates, Inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Permanent Improvements Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director to enter into a professional engineering services agreement for the Dana G. "Buck" Rinehart Public Utilities Complex Exterior Site Improvements Project, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Dana G. "Buck" Rinehart Public Utilities Complex Exterior Site Improvements Project with E.P. Ferris & Associates, Inc., 880 King Avenue, Columbus, Ohio, 43212, in an amount up to $299,029.61 in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $299,029.61 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Permanent Improvements Fund, Fund No. 608, Object Level Three 6677, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
608 | 690236-100038 (carryover) | Main St.-James Rd. WL Imp's | 683638 | -$640.96
608 | 690531-100000 (carryover) | Nationwide Trans. Main Imp's | 608531 | -$32,531.51
608 | 690370-100000 (carryover) | Upground Reservoir | 608380 | -$265,857.14
608 | 690026-100010 (carryover) | DPU Complex Ext. Imp's | 612610 | +$299,029.61
SECTION 3. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
608 | 690236-100038 (carryover) | Main St.-James Rd. WL Imp's | $0 | $641 | +$641
(establish authority to match cash)
608 | 690236-100038 (carryover) | Main St.-James Rd. WL Imp's | $641 | $0 | -$641
608 | 690531-100000 (carryover) | Nationwide Trans. Main Imp's | $35,073 | $67,605 | +$32,532
(establish authority to match cash)
608 | 690531-100000 (carryover) | Nationwide Trans. Main Imp's | 67,605 | $35,073 | -$32,532
608 | 690370-100000 (carryover) | Upground Reservoir | $4,090,833 | $3,824,975 | -$265,858
608 | 690026-100010 (carryover) | DPU Complex Ext. Imp's | $0 | $299,031 | +$299,031
SECTION 4. That the expenditure of $299,029.61 is hereby authorized for the Dana G. "Buck" Rinehart Public Utilities Complex Exterior Site Improvements Project within the Water Permanent Improvements Fund, Fund No. 608, Division 60-09, Project No. 690026-100010 (carryover), OCA Code 612610, Object Level Three 6677.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.