Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Builderscape, Inc. for improvements to the existing Strawberry Farms Park. The improvements will include making repairs to the path and timber stairs and modifications to the existing shelter. This project will also include the installation of a new playground, half-court basketball, site furnishings, and trees.
The costs for this project will be $114,600.00 with a contingency of $10,400.00 for a total of $125,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on October 30, 2014 and received by the Recreation and Parks Department on November 18, 2014. Bids were received from the following companies:
Status Amount
Builderscape MAJ $114,600
Jess Construction MAJ $134,400
Tyevco MAJ $165,000
Palmetto Construction MAJ $174,277
Columbus Asphalt MAJ $211,000
Golon Construction MAJ $252,080
After reviewing the proposals that were submitted, it was determined that Builderscape, Inc. was the lowest, best, most responsible, and most responsive bidder.
Principal Parties:
Builderscape, Inc.
7500 Industrial Parkway
Plain City, OH 43064
Chris Matthews 614-889-2533
20-0537419, Exp. 5/3/15
Fiscal Impact:
$125,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 and Permanent Improvement Fund 747 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Builderscape, Inc. for the Strawberry Farms Park Improvements Project; to authorize the City Auditor to appropriate $1,652.00 within the Recreation and Parks Permanent Improvement Fund; and to authorize the expenditure of $114,600.00, with a contingency of $10,400.00, for a total of $125,000.00 from the Recreation and Parks Voted Bond Fund. ($125,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on November 18, 2014 for the Strawberry Farms Park Improvements Project and will be awarded to Builderscape, Inc. on the basis of lowest, best, most responsible, and most responsive bidder;
WHEREAS, it necessary to authorize the City Auditor to appropriate $1,652.00 within the Recreation and Parks Permanent Improvement Fund;
WHEREAS, it has become necessary in the usual daily operations of the Department of Recreation and Parks to authorize the Director to enter into the above mentioned contract; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Builderscape, Inc. for the Strawberry Farms Park Improvements Project.
SECTION 2. That the City Auditor is hereby authorized to appropriate $1,652.00 within the Recreation and Parks Permanent Improvement Fund 747 for the project listed below:
Project OCA Code Object Level 3 Amount
510025-100019 (Northland Parkland Donations) 510919 6621 $1,652.00
SECTION 3. That the expenditure of $125,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 and Permanent Improvement Fund 747, as follows:
Voted Recreation and Parks Bond Fund 702:
Project: OCA Code Object Level 3 Amount
510017-100372 (Strawberry Farms Park) 717372 6621 $106,000.00
Permanent Improvement Fund 747
Project: OCA Code Object Level 3 Amount
510025-100019 (Northland Parkland Donations) 510919 6621 $19,000.00
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the ordinance shall take effect and be in force from and after the earliest period allowed by law.