Explanation
BACKGROUND: This ordinance is for the creation of a Universal Term Contract for the option to purchase Tire Retreading Services on an as needed basis by the Department of Finance and Management Division of Fleet Management. These Tire Retreading Services are necessary to maintain the various City vehicles in proper working order. The term of the proposed option contract would be through March 31, 2017 with the option to renew for two (2) additional one year periods or portion thereof subject to mutual agreement. The Purchasing Office opened formal bids on December 18, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005679). Thirteen (13) Bids were solicited: (F1-1) Three (3) Bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
Treadway Services, LLC. CC#264391502 (expires 2-5-2015)
Total Estimated Annual Expenditure: $180,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because the current contract expires on March 31, 2015 and failure to provide availability of these tires would affect the availability of the City’s fleet of vehicles.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Department of Finance and Management Division of Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into a contract for the option to purchase Tire Retreading Services from Treadway Services LLC and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited form...
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