Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a contract and purchase order with Fire Safety Services, Inc. for repair of an LTI Ladder Truck on behalf of the Division of Fire.
The apparatus needing repair is an LTI Model 9405992 Ladder Truck, which was purchased in 2001 and has a life expectancy of at least fifteen years. This unit requires repair/replacement of a broken load transfer retainer on the inner mid-section, as well as the replacement of ladder electrical cables and ladder drive cables. The brass tag number associated with this vehicle is 17233.
American LaFrance was the manufacturer of this ladder truck. This company went out of business at the beginning of 2014 and is no longer repairing vehicles. In addition, vendors available to conduct repairs will not do so due to the potential liability of repairing another manufacturer's product. Fire Safety Services, Inc. is the only factory authorized warranty representative willing to complete the needed repairs. Fire Safety Services, Inc. is not currently under contract with the Finance and Management Department, Fleet Management Division. In order to establish a contract quickly and place the unit back into service quickly, this ordinance authorizes the Finance and Management Director to establish a sole source contract and purchase order with said vendor pursuant to the sole source provisions of Columbus City Code Chapter 329.
Fire Safety Services, Inc. Compliance Number: 34-0962724, expires 07/17/2016
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: Funds were not specifically budgeted for this purchase order, however, funds in other Public Safety Projects are available to be transferred for the repair of the Ladder Truck. This legislation is contingent on the passage of ordinance 0086-2015 which transfers funds to the proper accounting codes for these repairs.
Emergency action is requested so that the unit can be repaired and placed back into service for immediate use by the Division of Fire.
Title
To authorize the Finance and Management Director to establish a sole source contract with Fire Safety Services, Inc. for the repair of an LTI Ladder Truck on behalf of the Division of Fire; to authorize the expenditure of $34,178.50 from the Public Safety G.O. Bonds Fund; and to declare an emergency. ($34,178.50)
Body
WHEREAS, the Fleet Management Division, on behalf of the Division of Fire, has a need to repair an LTI Ladder Truck, so that the unit can be placed back into service; and
WHEREAS, capital funds will be used for these repairs due to the significant dollar amount needed, the useful life of the capital asset, and the availability of funds within the Public Safety G.O. Bonds Fund; and
WHEREAS, Fire Safety Services, Inc. is the only vendor capable of completing the needed repairs; and
WHEREAS, it is necessary to establish a sole source contract with Fire Safety Services, Inc. as quickly as possible so that the unit can be placed back into service and that the establishment of this contract is authorized pursuant to Columbus City Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance & Management, in that it is immediately necessary to authorize the Director to establish a purchase order and contract for the repair of equipment for use by the Division of Fire, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Division of Fire, is hereby authorized to enter into a sole source contract and establish a purchase order with Fires Safety Services, Inc. for the repair of an LTI Ladder Truck.
SECTION 2. That the expenditure of $34,178.50 or so much thereof as may be necessary in regard to the actions authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept/Div: 30-04
Fund: 701
Project/Detail: 340101-100000
Project Name: Fire Apparatus Replacement
OCA Code: 711010
Object Level 1: 06
Object Level 3: 6652
Amount: $34,178.50
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the monies in the foregoing SECTION 2 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the establishment of this sole source contract is authorized pursuant to Columbus City Code Chapter 329.
SECTION 8. That for reasons stated in the preamble hereto, which is made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after the passage if the Mayor neither approve nor vetoes the same.