Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Safety, to modify an agreement with Motorola Solutions, Inc. for migrating data from the legacy NetRMS records management system to the new Premier One system. The original agreement (EL015362) was authorized by ordinance 0343-2014, passed February 24, 2014, and awarded through solicitation SA005116. The term of the original agreement was for one year, expiring March 5, 2015. The Request for Proposals for SA005116, incorporated by reference in the original agreement, allows for a one year extension to the contract term, by mutual agreement and approval of proper City authorities. This modification will extend the term of the agreement for another year, from March 6, 2015 to March 5, 2016 to allow additional time to complete the data migration project. No additional funding is needed for this modification. This legislation will also authorize the extension and use of the unspent balance on purchase order (EL015362 - $170,279.00 as of January 9, 2015).
1. Amount of additional funds to be expended: $0.00
Original contract amount: $212,849.00
Amount of original contract and 1 modification: $212,849.00
2. Reason additional goods/services could not be foreseen:
There is no need for additional services, but the project has been delayed due to unforeseen complexities in migrating the legacy NetRMS data to the new Premier One system.
3. Reason other procurement processes are not used:
The project has been mostly completed with the current vendor, so re-starting the project with another vendor would not be in the best interests of the City.
4. How cost of modification was determined:
There is no additional cost for this modification.
FISCAL IMPACT:
There is no fiscal impact associated with this ordinance, no additional funding is needed for this modification. This ordinance will also authorize the extension and use of the unspent balance on purchase order (EL015362 - $170,279.00 as of January 9, 2015).
CONTRACT COMPLIANCE:
Motorola Solutions, Inc. CC# : 36-1115800 Expiration: 01/24/2016
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, to modify an agreement with Motorola Solutions, Inc. for migrating data from the legacy NetRMS records management system to the new Premier One system to extend the term of the agreement from March 6, 2015 to March 5, 2016; no additional funding is required.
Body
WHEREAS, it is necessary for the Director of the Department of Technology, on behalf of the Department of Public Safety, to modify an agreement with Motorola Solutions, Inc for migrating data from the legacy NetRMS records management system to the new Premier One system; and
WHEREAS, the original agreement (EL015362) was authorized by ordinance 0343-2014, passed February 24, 2014, and awarded through solicitation SA005116. The term of the original agreement was for one year, expiring March 5, 2015. The Request for Proposals for SA005116, incorporated by reference in the original agreement, allows for a one year extension to the contract term, by mutual agreement and approval of proper City authorities; and
WHEREAS, the modification will extend the term of the agreement for another year, from March 6, 2015 to March 5, 2016 to allow additional time to complete the data migration project. No additional funding is needed for this modification; and
WHEREAS, this legislation will also authorize the extension and use of the unspent balance on purchase order (EL015362 - $170,279.00 as of January 9, 2015); and
WHEREAS, it is necessary for the Director of the Department of Technology, on behalf of the Department of Public Safety, to modify an agreement with Motorola Solutions, Inc. for migrating data from the legacy NetRMS records management system to the new Premier One system, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Safety, is hereby authorized and directed to modify an agreement with Motorola Solutions, Inc. for migrating data from the legacy NetRMS records management system to the new Premier One system. This modification will extend the term of the agreement for another year, from March 6, 2015 to March 5, 2016 to allow additional time to complete the data migration project. No additional funding is needed for this modification. This legislation will also authorize the extension and use of the unspent balance on purchase order (EL015362 - $170,279.00 as of January 9, 2015).
SECTION 2: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.