Explanation
BACKGROUND:
This legislation is to authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health, to continue an annual contract for streaming video and phone-based interpretation services with PRECISS, LLC (aka Language Access Network, LLC), at the Health Department's facility located at 240 Parsons Ave. The original agreement (EL008304) was authorized by ordinance 0241-2008, and provided for a five year agreement with Language Access Network. The agreement was most recently extended for a seventh year by authority of ordinance 0372-2014, passed March 3, 2014 through purchase order EL015486. This ordinance will authorize an eighth year extension of the agreement, providing service for the period April 1, 2015 through March 31, 2016, at a cost of $20,002.50.
This service is needed to provide language interpretation services for persons with limited English proficiency who receive services at the Health Department clinics. The need for ongoing service was known at the time of the original agreement, but provision was made for only a five year agreement at that time. As the cost of transitioning to a new interpretation service has not been budgeted this year, it is in the City's best interests to continue service with Language Access Network, instead of procuring this service through other procurement methods. Language Access Network has agreed to continue service at the same pricing.
Given the need to extend the contract for another year beyond its original term, this ordinance will authorize a waiver of competitive bidding provisions of Columbus City Code, Chapter 329.
FISCAL IMPACT:
In fiscal year 2013, and in 2014 the amounts of $20,002.50 and $20,002.50 respectively were legislated for the contract with Language Access Network, LLC. The 2015 cost for these services is $20,002.50 and has been identified and is available within the Department of Technology, internal services fund,...
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