Explanation
BACKGROUND:
This legislation authorizes the Directors of the Departments of Human Resources and Technology (DoT) to renew an annual software maintenance and support agreement with Intellinetics, Inc for a document management system. The original agreement (EL005006) was authorized by ordinance 2051-2004, passed November 22, 2004. The agreement was most recently renewed and modified by authority of ordinance 0414-2014, passed March 31, 2014, through purchase order EL015579. The renewal of this agreement will provide for software maintenance and support services for the document management system utilized by HR-Risk Management, for the period April 1, 2015 through March 31, 2016. The total cost of the renewal is $1,800.00.
Although Intellinetics uses resellers for Intellivue licenses, resellers are not permitted to bid on annual software maintenance and support agreements for existing Intellinetics customers. As the City purchased its Intellivue software from Intellinetics, we must purchase annual support and maintenance from Intellinetics. As such, this ordinance requests a waiver of competitive bidding provisions of Columbus City Code, in accordance with Chapter 329.
FISCAL IMPACT:
During fiscal year 2013 and 2014, the Department of Technology expended $7,425.00 and $1,800.00 respectively for software maintenance and support from Intellinetics, Inc. The 2015 cost associated with this contract renewal is $1,800.00 for software maintenance and support. Funding is budgeted and available within the Department of Technology, Internal Service Fund to pay for this service. This ordinance is contingent on the passage of the 2015 City of Columbus Operating Budget.
CONTRACT COMPLIANCE:
Vendor Name: Intellinetics, Inc. C.C#: 31 - 1491111 Expiration Date: 12/05/2016
Title
To authorize the Director of the Department of Technology and the Director of the Human Resources Department, to renew an annua...
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