Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Service to modify the current contract with T&M Associates for support of the Internal Warrior Watch Application and to give manual control of the Treatment Activity Data to Public Service.
Initially, Public Service received bids for the development of the snow and ice vehicle tracking application to replace the current COMBAT application. Ordinance 1285-2013 authorized the Director of Public Service to enter into contract with T&M Associates for the initial development of the application.
Ordinance 2275-2013 authorized the Director of Public Service to modify the contract for the integration of street sweepers, mowers and historical data into the Warrior Watch application. The cost of modification #1 was $46,380.00.
Ordinance 1167-2014 authorized the Director of Public Service to modify the contract to develop a public facing web application that allows citizens to view summary information about the City's snow operations during a snow event from the Warrior Watch application.
The cost of modification #3 will be $19,316.00. Total contract amount will now be $130,524.00
This ordinance is contingent on the passage of 2015 budget.
2. Contract Compliance: T&M Associates Contract Compliance Number is 22-1806708 and expires 9/12/2016
3. Fiscal Impact: The estimated expenditure of $19,316.00 is available within the Street, Construction, Maintenance and Repair Fund. This legislation also authorizes the Director of Public Service to enter into the necessary agreements to complete this project. This expense cannot be legislated in advance of passage of the 2015 budget.
4. Emergency Action: Emergency action is requested so that the project can continue as scheduled and to ensure it is completed prior to the beginning of the 2015-2016 Snow Season.
Title
To authorize the Public Service Director to modify the current contract with T&M Associates for support of the Internal Warrior Watch Application and to allow manual control of the Treatment Activity Data; to authorize the expenditure of $19,316.00 from the Street, Construction, Maintenance and Repair Fund; and to declare an emergency. ($19,316.00)
Body
WHEREAS, The Department of Public Service, Office of Support Services solicited formal bids for a snow and ice tracking application to replace COMBAT, the existing tracking application; and
WHEREAS, T&M Associates was the lowest, responsive, responsible and best bidder; and
WHEREAS, a need exists to modify the contract for a third time for support of the Internal Warrior Watch Application and to allow manual control of the Treatment Activity Data.; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to modify the contract with T&M Associates to ensure the public facing web application is in place by the start of the 2015-2016 snow season to preserve the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service is hereby authorized to modify the contract with T&M Associates, 100 East Campus View Blvd. Columbus, OH 43235, to develop a public facing web application that allows citizens to view summary information about the city's snow operations during a snow event from the Warrior Watch application developed by T&M Associates in the amount of $19,316.00.
SECTION 2. That the expenditure of $19,316.00 or so much thereof as may be necessary is hereby authorized to be expended from the Street, Construction, Maintenance & Repair Fund, Fund, No. 265, Dept. /Div. 59-11 as follows:
Fund / O.L. 01-03 Codes / OCA code / Amount
265 / 03-3336 / 591117 / $19,316.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.