Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish a purchase order for rounded sign blanks that will be used for the City of Columbus Neighborhood/Gateway Sign Project. The Division of Planning and Operations is responsible for acquiring the materials and supplies and installing the signs for this project. Neighborhoods throughout Columbus have the opportunity to have gateway signs installed.
Informal bids were solicited for rounded sign blanks and were received by the Purchasing Office on December 1st, 2014 for solicitation SO048313.
The purchase order is to be $5,457.50. The lowest bid received was from Gary S. McMahon (Allmac Signs) and their bid met specifications as the lowest responsive, responsible bidder.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number is 26-1316575 and expires 12/10/2016.
3. FISCAL IMPACT
Funds are budgeted in the 2014 C.I.B. for these purchases and available for the expenditure from the Streets and Highways G.O. Bonds Fund, no. 704.
4. EMERGENCY DESIGNATION
Emergency action is requested for the purchase of the projects to meet deadlines for prices established for bids for these commodities.
Title
To authorize the Director of Finance and Management to enter into contract for the purchase of equipment for the City of Columbus Bicentennial Sign Project with Allmac Signs; and to authorize the expenditure of up to $5,457.50 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($5,457.50)
Body
WHEREAS, the Division of Planning and Operations is responsible for the fabrication and installation of neighborhood signs for the City of Columbus Bicentennial Sign Project, and
WHEREAS, the Division of Planning and Operations is in need of equipment for this project, and
WHEREAS, funds are available in the Streets and Highways G.O. Bonds Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that it is immediately necessary to establish funding for these materials in order to meet the expiration dates of the bids for these commodities, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. The Director of Finance and Management is authorized to enter into contract for the purchase of sign blanks for the City of Columbus Neighborhood/Gateway Sign Project with Gary McMahon, dba Allmac Signs, 10 Captain Scott Rd. Harwich, MA 02645.
SECTION 2. That the sum of $5,457.50 or so much thereof as may be needed is hereby authorized to be expended from Fund 704, The Streets and Highways G.O. Bonds Fund, for the Division of Planning and Operations as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 440104-100006 / 2012 Neighborhood Infrastructure Projects / 06-6651 / 741046 / $5,457.50
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.